Invoice: Edit An Invoice

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Ic info black 24dp.png Required Software Version: September 2015
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Invoices on policies or quotes can be edited if the general ledger period is open, the user has sufficient security access, and accounting transactions are not attached to the part of the invoice.

Contents

Before You Begin

An invoice cannot be edited if the general ledger period is closed. See: Invoice: Adjust Premium and Commission on Existing Invoices in Closed GL Periods.

  • For policy invoices, requires Other -> Security System -> AR -> Policy Transaction -> Edit.
  • For quote invoices, requires Other -> Security System -> AR -> Quoted Transaction -> Edit.

Edit an Invoice

  1. Load a client on one of the client tabs.
  2. Select the Invoices tab at the top.
    Clienttab-invoices.png
  3. Double-Click to open the desired invoice in Express Billing. (Alternatively, open the invoice in Express Billing using the accounting tab or Policy Express)
    Clienttab-invoices-select.png
  4. Double-click to open the invoice line at the bottom.
    Invoice-invoicelines.png
  5. Edit the premium, or any other part of the invoice. If the field is disabled, see the section below.
    Invoice-invoicelines-edit.png
  6. Select Finish, then Save.
  7. Select Exit to close Express Billing.

Edit an Invoice Without Unapplying Accounting Transactions

Invoice lines can be edited without unapplying accounting transactions if the items are attached to other sides of the invoice.

For example, on an Agency Billed invoice in an open GL period with only a client payment attached (GL-1120). The company and producer can still be adjusted (GL-2110, GL-2120).

Invoice-itemsattached-whiteeditable.png
When can this be used?
  • Only retail invoices on retail clients can be altered using this method.
  • GA/Broker type agencies with retail clients can be altered, however broker invoices cannot.
  • Broker invoices in a retail agency cannot be altered using this method.
  • Once a payment is attached to one of the GLs, that GL cannot be altered. (1120, 1130, 2110, 2120)
  • Items in closed periods cannot be altered.
  • Producer and Sub Producer are treated as one GL. Once the producer is paid, the sub-producer cannot be altered.
  • All lines are locked together so a payment on a single invoice line locks that GL for all lines.
  • Additional lines cannot be added.

Edit an Invoice With Items Attached

In addition to editing invoices using the methods below, there are many adjustment options also available.

Ic info black 24dp.png For more information regarding adjusting an invoice without editing the lines, see: Invoice: Adjust An Invoice and Invoice: Adjust Premium and Commission on Existing Invoices With Items Attached.

Identify the Attached Accounting Transactions

Attached accounting transactions can include:

Common attached accounting transactions can be viewed by opening each of the payment screens from Express Billing:

Invoice-itemsattached.png

A complete list of accounting transactions can be produced by running an Invoice Query for the current invoice. From Express Billing, select Other -> Run Invoice Query. (From Example: One Client Payment (Cash) for $600.00).

Expressbill-invoicequery.png

Unapply the Attached Accounting Transactions

An invoice cannot be edited if the general ledger period is closed. See: Invoice: Adjust Premium and Commission on Existing Invoices in Closed GL Periods.

After identifying the attached accounting transactions, unapply the items using the steps below.

Once all items are unapplied, edit the invoice, or delete the invoice.