Difference between revisions of "Client Payment: Direct Bill Cash Transmittal"

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{{#ev:youtube|bL2kYp1rAxo|300|right|Client Payment Processing for Direct Bill Policies: Cash Transmittal}}
 
  
 
This procedure outlines how to receive a client payment on a [[:Category:Direct Bill|direct bill policy]]. This will create a [[:Category:Cash|cash receipt]], and [[:Category:Checks|create a check]] to the direct bill carrier matching the transmittal cash.
 
This procedure outlines how to receive a client payment on a [[:Category:Direct Bill|direct bill policy]]. This will create a [[:Category:Cash|cash receipt]], and [[:Category:Checks|create a check]] to the direct bill carrier matching the transmittal cash.
  
If your Agency is charging a fee, use the [[Cash Payment Fee Wizard]] to generate the fee invoice with the cash payment on-the-fly.
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*If your Agency is charging a fee, use the [[Cash Payment Fee Wizard]] to generate the fee invoice with the cash payment on-the-fly.
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*For direct bill payments that '''will not be deposited''' into the agency's bank account, see: [[Client Payment: Direct Bill Cash Transmittal (Non Deposited)|Direct Bill Cash Transmittal (Non Deposited)]].
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*To pay a direct bill company on behalf of a client, see: [[Direct Bill: Pay Company On Behalf Of Client]].
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=== Create a Direct Bill Cash Transmittal ===
 
=== Create a Direct Bill Cash Transmittal ===
#'''Load the client''' on one of the [[Client Tab|client tabs]].  
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#[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]].
#'''Right-Click''' on the policy number and select '''Attach Payment'''.
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#Select the (+) next to '''Policies'''. ''(To expand the band by default, see: [[Preferences]])''
#:[[File:Payment-db-attachpay.png]]
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#'''Right-Click''' on the policy number and select '''Client Payment'''.
#Enter the client payment '''Check Number''', or press '''<F2>''' for "<CASH>".
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#:[[File:Payment-db-attachclientpay1.png]]
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#Enter the client payment '''Check Number''', or press '''<F2>''' for "<CASH>", '''<F3>''' for "<EFT>" and '''<F4>''' for <CC>. .
 
#Enter the payment '''Amount'''.
 
#Enter the payment '''Amount'''.
 
#Verify '''Cash Type -> Transmittal''' is selected. ''(The Cash Type will default to Transmittal for Direct Bill invoices)''
 
#Verify '''Cash Type -> Transmittal''' is selected. ''(The Cash Type will default to Transmittal for Direct Bill invoices)''
#:[[File:Payment-db-attachpay-createcash.png]]
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#:[[File:Payment-db-clientpay-createcash-2019.png]]
 
#Select '''OK''' to save the payment.
 
#Select '''OK''' to save the payment.
 
#'''Answer Yes/No''' to print the cash receipt. ''(If no is selected, the cash receipt can be reprinted at any time.)''  
 
#'''Answer Yes/No''' to print the cash receipt. ''(If no is selected, the cash receipt can be reprinted at any time.)''  
 
#:([[Media:Cash_Receipt_With_Signature.pdf|Click here to view an example .PDF cash receipt.]])
 
#:([[Media:Cash_Receipt_With_Signature.pdf|Click here to view an example .PDF cash receipt.]])
 
#'''Answer Yes''' to create a '''Company Check''' that matches the cash payment amount. ''([[Express Checks#Batch Transmittals - One Company Check for Multiple Clients|Only select No if the sweeps by the carrier are done in a batch]].)''
 
#'''Answer Yes''' to create a '''Company Check''' that matches the cash payment amount. ''([[Express Checks#Batch Transmittals - One Company Check for Multiple Clients|Only select No if the sweeps by the carrier are done in a batch]].)''
#:[[File:Payment-db-attachpay-createcheck.png]]
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#:[[File:Payment-db-attachpay-createcheckyes.png]]
 
#Select '''Accept''' after verifying check type as '''Regular (Printable'''), or '''Wire Transfer (EFT)'''.
 
#Select '''Accept''' after verifying check type as '''Regular (Printable'''), or '''Wire Transfer (EFT)'''.
#:[[File:Payment-db-attachpay-createcheck-details.png]]
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#:[[File:Payment-db-attachpay-createwirecheck-details.png]]

Latest revision as of 20:33, 13 March 2019

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This procedure outlines how to receive a client payment on a direct bill policy. This will create a cash receipt, and create a check to the direct bill carrier matching the transmittal cash.

Create a Direct Bill Cash Transmittal

  1. Load a client on one of the client tabs.
  2. Select the (+) next to Policies. (To expand the band by default, see: Preferences)
  3. Right-Click on the policy number and select Client Payment.
    Payment-db-attachclientpay1.png
  4. Enter the client payment Check Number, or press <F2> for "<CASH>", <F3> for "<EFT>" and <F4> for <CC>. .
  5. Enter the payment Amount.
  6. Verify Cash Type -> Transmittal is selected. (The Cash Type will default to Transmittal for Direct Bill invoices)
    Payment-db-clientpay-createcash-2019.png
  7. Select OK to save the payment.
  8. Answer Yes/No to print the cash receipt. (If no is selected, the cash receipt can be reprinted at any time.)
    (Click here to view an example .PDF cash receipt.)
  9. Answer Yes to create a Company Check that matches the cash payment amount. (Only select No if the sweeps by the carrier are done in a batch.)
    Payment-db-attachpay-createcheckyes.png
  10. Select Accept after verifying check type as Regular (Printable), or Wire Transfer (EFT).
    Payment-db-attachpay-createwirecheck-details.png