Difference between revisions of "Apply Client Cash Balance to an Invoice"

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[[Category:Cash]][[Category:Agency Bill]][[Category:Receivables]]
 
[[Category:Cash]][[Category:Agency Bill]][[Category:Receivables]]
 
<table class="infobox" cellspacing="5" style="background-color: #FFFFFF; width:27em; text-align:left; border-spacing: 2px; line-height:1.5em;">
 
<table class="infobox" cellspacing="5" style="background-color: #FFFFFF; width:27em; text-align:left; border-spacing: 2px; line-height:1.5em;">
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<tr>
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    <td>[[File:Ic_info_black_24dp.png]] Required Software Version: [[:Category:Release Notes|September 2015]]</td>
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</tr>
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<tr>
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    <td>[[File: Ic_settings_backup_restore_black_24dp.png]]  Legacy Instructions Available: [http://wiki.agencysystems.com/mediawiki/index.php?title=Apply_Client_Cash_Balance_to_an_Invoice&oldid=2222 Click Here]</td>
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</tr>
 
<tr style="background-color: #bdbdbd; text-align: center; font-weight:bold;">
 
<tr style="background-color: #bdbdbd; text-align: center; font-weight:bold;">
 
     <td>Related Pages</td>
 
     <td>Related Pages</td>
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</table>
 
</table>
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{{#ev:youtube|qFnrw1J0ju0|300|right|Cash Transaction: Unapply and Reapply to Invoices}}
 
 
The process below is used when '''an existing client [[:Category:Cash|cash transaction]]''' has an unapplied on-account amount, and the amount should be applied in full or in part to an [[:Category:Invoice|invoice]], or a series of invoices.  
 
The process below is used when '''an existing client [[:Category:Cash|cash transaction]]''' has an unapplied on-account amount, and the amount should be applied in full or in part to an [[:Category:Invoice|invoice]], or a series of invoices.  
  
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== Apply Client Cash Balance to an Invoice ==
 
== Apply Client Cash Balance to an Invoice ==
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#'''Load the client''' on one of the four client tabs.
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#[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]].
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#Select the '''Account''' tab at the bottom to view the client's current balance. ''(GL 1120 - Client Receivables)''  
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#Select the '''Accounting''' tab to view the client's current balance. ''(GL 1120 - Client Receivables)''  
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#:[[File:Cltexp-account.png]]
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#:[[File:Clienttab-acctg.png]]
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#Double-Click to open the invoice details, then double-click on any invoice line to open [[Express Billing]].  
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#'''Double-Click''' to expand the invoice details, then '''left-click''' on any invoice line to open [[Policy & Billing]].
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#*If '''more than one invoice is listed''', see [[#Apply Client Cash Balance to Multiple Invoices|Apply Client Cash Balance to Multiple Invoices]]
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#:''(If '''more than one invoice is listed''', see [[#Apply Client Cash Balance to Multiple Invoices|Apply Client Cash Balance to Multiple Invoices]].)''
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#:[[File:Cltexp-account-onaccount-cashandsingleinvoice.png]]
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#:[[File:Clienttab-acctg-cashandsingleinvoice.png]]
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#Select '''Payments -> Attach Cash -> Search Client On-Account Cash.  
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#Select '''Invoice -> Payment -> Apply Client On-Account Cash.  
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#:[[File:Expressbill-payments-attach-client.png]]
 
 
#Select the '''Cash #''' by selecting the box, and select '''Apply'''.  
 
#Select the '''Cash #''' by selecting the box, and select '''Apply'''.  
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#:[[File:Expressbill-payments-attach-client-find.png]]
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#:[[File:Expressbillg-attachcash-find.png]]
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#Select '''Exit''' to close [[Express Billing]].  
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#Select '''Exit''' to close [[Policy & Billing]].  
  
 
== Apply Client Cash Balance to Multiple Invoices ==
 
== Apply Client Cash Balance to Multiple Invoices ==
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#'''Load the client''' on one of the four client tabs.
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#[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]].
−
#Select the '''Account''' tab at the bottom to view the client's current balance. ''(GL 1120 - Client Receivables)''  
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#Select the '''Accounting''' tab to view the client's current balance. ''(GL 1120 - Client Receivables)''  
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#:[[File:Cltexp-account.png]]
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#:[[File:Clienttab-acctg.png]]
 
#Verify the account balance shows '''multiple outstanding Agency Bill invoices''', and an on-account [[:Category:Cash|cash receipt]] balance.  
 
#Verify the account balance shows '''multiple outstanding Agency Bill invoices''', and an on-account [[:Category:Cash|cash receipt]] balance.  
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#*If '''one invoice is listed''', see [[#Apply Client Cash Balance to an Invoice|Apply Client Cash Balance to an Invoice]]
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#:''(If '''only one invoice is listed''', see [[#Apply Client Cash Balance to an Invoice|Apply Client Cash Balance to an Invoice]].)''
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#:[[File:Cltexp-account-onaccount-cash.png]]
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#:[[File:Clienttab-accounting-cashand2invoices.png]]
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#Select '''Reconcile''' on the top toolbar.
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#'''Right-Click''' on the cash receipt with a current balance and select '''Reconcile With Cash 000000'''. ''(If the option is not listed, [http://wiki.agencysystems.com/mediawiki/index.php?title=Apply_Client_Cash_Balance_to_an_Invoice&oldid=2222 Click Here for legacy instructions].)''
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#:[[File:Cltexp-account-reconcile.png]]
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#:[[File:Client-accountgtab-reconcilewithcsh.png]]
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#Verify the '''date range''' will include all invoices displayed on the client's account tab.
 
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#:[[File:Cltexp-account-reconcile-dates.png]]
 
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#Select '''Ok'''.
 
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#Select '''Use an Existing Cash Transaction to Pay'''.
 
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#Select '''Search'''.
 
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#:[[File:Cltexp-account-reconcile-useexcash.png]]
 
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#Select the correct receipt, and select '''Ok'''.
 
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#:[[File:Cltexp-account-reconcile-useexcash-find.png]]
 
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#Select '''Ok'''.
 
 
#'''Right-Click''' and select '''Pay All In Full''' to pay all listed invoices.  ''(To pay individual invoices, '''Right-Click''' on '''each invoice''' and select '''Pay This Invoice In Full'''.)''
 
#'''Right-Click''' and select '''Pay All In Full''' to pay all listed invoices.  ''(To pay individual invoices, '''Right-Click''' on '''each invoice''' and select '''Pay This Invoice In Full'''.)''
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#:[[File:Cltexp-account-reconcile-payall.png]]
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#:[[File:Cltexp-accounting-reconcile-payall.png]]
 
#:See [[Reconcile Client Receivables]] for additional options and instructions.  
 
#:See [[Reconcile Client Receivables]] for additional options and instructions.  
 
#Select '''Perform Reconciliation''' to apply the payment to each invoice.  
 
#Select '''Perform Reconciliation''' to apply the payment to each invoice.  
 
#Select '''Ok'''.
 
#Select '''Ok'''.

Latest revision as of 16:55, 12 March 2019

Ic info black 24dp.png Required Software Version: September 2015
Ic settings backup restore black 24dp.png Legacy Instructions Available: Click Here
Related Pages
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The process below is used when an existing client cash transaction has an unapplied on-account amount, and the amount should be applied in full or in part to an invoice, or a series of invoices.

Apply Client Cash Balance to an Invoice

  1. Load a client on one of the client tabs.
  2. Select the Accounting tab to view the client's current balance. (GL 1120 - Client Receivables)
    Clienttab-acctg.png
  3. Double-Click to expand the invoice details, then left-click on any invoice line to open Policy & Billing.
    (If more than one invoice is listed, see Apply Client Cash Balance to Multiple Invoices.)
    Clienttab-acctg-cashandsingleinvoice.png
  4. Select Invoice -> Payment -> Apply Client On-Account Cash.
  5. Select the Cash # by selecting the box, and select Apply.
    Expressbillg-attachcash-find.png
  6. Select Exit to close Policy & Billing.

Apply Client Cash Balance to Multiple Invoices

  1. Load a client on one of the client tabs.
  2. Select the Accounting tab to view the client's current balance. (GL 1120 - Client Receivables)
    Clienttab-acctg.png
  3. Verify the account balance shows multiple outstanding Agency Bill invoices, and an on-account cash receipt balance.
    (If only one invoice is listed, see Apply Client Cash Balance to an Invoice.)
    Clienttab-accounting-cashand2invoices.png
  4. Right-Click on the cash receipt with a current balance and select Reconcile With Cash 000000. (If the option is not listed, Click Here for legacy instructions.)
    Client-accountgtab-reconcilewithcsh.png
  5. Right-Click and select Pay All In Full to pay all listed invoices. (To pay individual invoices, Right-Click on each invoice and select Pay This Invoice In Full.)
    Cltexp-accounting-reconcile-payall.png
    See Reconcile Client Receivables for additional options and instructions.
  6. Select Perform Reconciliation to apply the payment to each invoice.
  7. Select Ok.
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