Voucher Transaction: Sample Voucher Templates

Required Software Version: September 2015

Legacy Instructions Available: Click Here

Related Pages

Payroll Vendor Profile Vendor Tab Voucher Transaction

Related Categories

Checks Payables

A Voucher Transaction can be created individually, or from a voucher template. See the sections below for how to create a voucher template and common voucher template examples.

Create A Voucher Template

See: Voucher Transaction for additional details.

1. Select AP -> Voucher Transaction. (Requires Security System: AP -> Voucher Transaction -> View)
2. Select a Vendor Code.
3. Verify the Payable G/L. This value will pre-fill from your Agency profile, and is typically 2130: Vendor Payable.
4. Select a Payable Date.
5. Optionally enter a vendor invoice reference number and voucher description.
6. Enter the total Payable Amount for the voucher template.
7. Enter the General Ledger Code or General Ledger Account Name, Department, and Amount for the first distribution. (See the section below for examples.)

   Enter name of the account, and the drop list will filter only items with partial or complete matches.

   

8. Repeat the process for each line until all general ledger distributions are entered. (At any time, select the red X to the right of a distribution to remove an entry.)
9. Select Template.
10. Enter a name for the template, and select Ok. (This will not create a voucher, only the template.)

Sample Voucher Templates

For more information on creating templates, see the section above.

Employee Salary - Payroll Only

To include producer commission with a payroll check see: Employee Salary - Payroll and Commission

Example General Ledger Check Disbursements
General Ledger Code	GL Name	Sub-G/L	Dpt Code	Amount
6001	Office Salaries	None	GA	3000.00
2122	Federal Tax Withholding	None	GA	-186.00
2121	Medicare	None	GA	-43.50
2126	Social Security WH	None	GA	-186.00

For more information, see the section above

1. Select AP -> Voucher Transaction. (Requires Security System: AP -> Voucher Transaction -> View)
2. Select a Vendor Code for the employee. (Each employee must be assigned a Vendor Code.)
3. Verify the Payable G/L. This value will pre-fill from your Agency profile, and is typically 2130: Vendor Payable.
4. Select a Payable Date.
5. Optionally enter a vendor invoice reference number and voucher description.
6. Enter the total Payable Amount for the voucher template.
7. Enter the General Ledger Code or General Ledger Account Name, Department, and Amount from the chart above.
8. Repeat the process for each line until all general ledger distributions are entered. (At any time, select the red X to the right of a distribution to remove an entry.)
9. Select Template.
10. Enter a name for the template, and select Ok. (This will not create a voucher, only the template.)

Employee Salary - Payroll and Commission

For payroll only (no commission) see: Employee Salary - Payroll Only

The template below requires the creation of a Producer Payable Bank. The producer payable bank is used a distribution on the check template, and represents the commission calculated from reconcile producer payables. See: Producer Payables: Include Producer Commission in Payroll Check.

Example General Ledger Check Disbursements
General Ledger Code	GL Name	Sub-G/L	Dpt Code	Amount
6001	Office Salaries	None	GA	3000.00
2122	Federal Tax Withholding	None	GA	-186.00
2121	Medicare	None	GA	-43.50
2126	Social Security WH	None	GA	-186.00
1100	Cash in Bank	999	GA	0.00

For more information, see the section above

1. Select AP -> Voucher Transaction. (Requires Security System: AP -> Voucher Transaction -> View)
2. Select a Vendor Code for the employee. (Each employee must be assigned a Vendor Code.)
3. Verify the Payable G/L. This value will pre-fill from your Agency profile, and is typically 2130: Vendor Payable.
4. Select a Payable Date.
5. Optionally enter a vendor invoice reference number and voucher description.
6. Enter the total Payable Amount for the voucher template.
7. Enter the General Ledger Code or General Ledger Account Name, Department, and Amount from the chart above.
8. Repeat the process for each line until all general ledger distributions are entered. (At any time, select the red X to the right of a distribution to remove an entry.)
9. Select Template.
10. Enter a name for the template, and select Ok. (This will not create a voucher, only the template.)