Bank Profile

Newton User Guide: Setup Profiles

Required Software Version: March 2017

Legacy Instructions Available: Click Here

Related Pages

General Ledger Profile

Related Categories

Profiles

The Bank Profile screen is a list of codes which represent each of the different banks used within Newton. A bank code is assigned to each Cash, Check, and Journal Transaction when applicable.

Before You Begin

Access to view the Bank Profile requires the current operator to have Security System: Profiles -> Bank -> View access.

See: Security System for more information.

Create a Bank

Example Bank Codes:

101 - Operating Account

102 - Premium Trust

200 - Cash On-Hand (Deposit Bag)

300 - CC MC 9999

301 - CC VS 9998

If you have an operating and a trust account at the same bank you will need to enter them as two different banks.

Bank codes are also used to represent other sums of money, including Cash On-Hand, and Credit Card Processing For Expense Entry.

1. From the Main Menu, select Setup -> Bank.
2. Select Create New.
3. Enter the desired three digit number. Capital letters and numbers are both available. (Examples: 101, 200, FAB)
4. Enter the name for the bank. This name will appear in drop-down selection lists when entering data, or running reports.
5. Press <TAB> to step through the fields, and enter remaining profile information. The Address, Phone, and E-Mail are not required.
6. Enter the Next Check Number value. When a Check is created with the selected bank, the system will use this value as the assigned check number and advance automatically unless the user enters a specific value.
7. Select Save. (Requires Security System: Profiles -> Bank -> Entry access.)
8. Select Exit.

Edit a Bank

1. From the Main Menu, select Setup -> Bank.
2. Select Find.
3. Select the desired bank number and select OK.
4. Enter or modify any desired values. (Examples: Agency Name, Next Check Number, Active Status).
5. Select Save. (Requires Security System: Profiles -> Bank -> Edit access.)
6. Select Exit.

Delete a Bank

Deleting a Bank should not be done if the bank has ever been used for any accounting transactions.

Step A: Verify any Previous Accounting Transactions

1. Select Reports -> General Ledger Detail. (Requires Security System: GL -> General Ledger Inquiry -> View access.)
2. Enter G/L -> 1100: Cash in Bank.
3. Enter Sub GL -> Bank Number.
4. Enter Start Date -> Start of Time. (Right-Click)
5. Enter End Date -> End of Time. (Right-Click)
6. Select Preview.

If any transactions are found, the bank should not be deleted. Instead, Edit the Bank and change the Active Status to Inactive.

Step B: Delete the Unused Bank Number

First, verify the bank code has never been used.

1. From the Main Menu, select Setup -> Bank.
2. Select Find.
3. Select the desired bank number and select OK.
4. Select Delete. (Requires Security System: Profiles -> Bank -> Global access.)
5. Confirm Yes.
6. Select Exit.

Bank Profile Interface

From the Main Menu, select Setup -> Bank.

Bank Profile Toolbar

• Find: - Find a bank code.
• First: - Skip to the first bank.
• Previous: - Skip to the previous bank.
• Next: - Skip to the next bank.
• Last: - Skip to the last bank.
• Create New: - Create a new bank.
• Print List: - Print a list of bank profiles.
• History: - View bank profile history.
• Delete: - Delete bank profile.
• Wiki: - Wiki Help Documentation.
• Save: - Save the current profile item. (ALT + S)
• Exit: - Exit the profile windows. (ALT + X)

Bank Profile Fields

Next Check Number: Enter the next check number to be issued for each account. As you record checks in Newton, the number will advance automatically. This is especially important if you print checks.