Difference between revisions of "Apply Client Cash Balance to an Invoice"
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The process below is used when '''an existing client [[:Category:Cash|cash transaction]]''' has an unapplied on-account amount, and the amount should be applied in full or in part to an [[:Category:Invoice|invoice]], or a series of invoices. | The process below is used when '''an existing client [[:Category:Cash|cash transaction]]''' has an unapplied on-account amount, and the amount should be applied in full or in part to an [[:Category:Invoice|invoice]], or a series of invoices. | ||
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== Apply Client Cash Balance to an Invoice == | == Apply Client Cash Balance to an Invoice == | ||
#[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]]. | #[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]]. | ||
| − | #Select the '''Accounting''' tab | + | #Select the '''Accounting''' tab to view the client's current balance. ''(GL 1120 - Client Receivables)'' |
| − | #:[[File:Clienttab- | + | #:[[File:Clienttab-acctg.png]] |
| − | #'''Double-Click''' to expand the invoice details, then click on any invoice line to open [[ | + | #'''Double-Click''' to expand the invoice details, then '''left-click''' on any invoice line to open [[Policy & Billing]]. |
#:''(If '''more than one invoice is listed''', see [[#Apply Client Cash Balance to Multiple Invoices|Apply Client Cash Balance to Multiple Invoices]].)'' | #:''(If '''more than one invoice is listed''', see [[#Apply Client Cash Balance to Multiple Invoices|Apply Client Cash Balance to Multiple Invoices]].)'' | ||
| − | #:[[File:Clienttab- | + | #:[[File:Clienttab-acctg-cashandsingleinvoice.png]] |
#Select '''Invoice -> Payment -> Apply Client On-Account Cash. | #Select '''Invoice -> Payment -> Apply Client On-Account Cash. | ||
#Select the '''Cash #''' by selecting the box, and select '''Apply'''. | #Select the '''Cash #''' by selecting the box, and select '''Apply'''. | ||
| − | #:[[File: | + | #:[[File:Expressbillg-attachcash-find.png]] |
| − | #Select '''Exit''' to close [[ | + | #Select '''Exit''' to close [[Policy & Billing]]. |
== Apply Client Cash Balance to Multiple Invoices == | == Apply Client Cash Balance to Multiple Invoices == | ||
#[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]]. | #[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]]. | ||
| − | #Select the '''Accounting''' tab | + | #Select the '''Accounting''' tab to view the client's current balance. ''(GL 1120 - Client Receivables)'' |
| − | #:[[File:Clienttab- | + | #:[[File:Clienttab-acctg.png]] |
#Verify the account balance shows '''multiple outstanding Agency Bill invoices''', and an on-account [[:Category:Cash|cash receipt]] balance. | #Verify the account balance shows '''multiple outstanding Agency Bill invoices''', and an on-account [[:Category:Cash|cash receipt]] balance. | ||
#:''(If '''only one invoice is listed''', see [[#Apply Client Cash Balance to an Invoice|Apply Client Cash Balance to an Invoice]].)'' | #:''(If '''only one invoice is listed''', see [[#Apply Client Cash Balance to an Invoice|Apply Client Cash Balance to an Invoice]].)'' | ||
| − | #:[[File:Clienttab-accounting- | + | #:[[File:Clienttab-accounting-cashand2invoices.png]] |
#'''Right-Click''' on the cash receipt with a current balance and select '''Reconcile With Cash 000000'''. ''(If the option is not listed, [http://wiki.agencysystems.com/mediawiki/index.php?title=Apply_Client_Cash_Balance_to_an_Invoice&oldid=2222 Click Here for legacy instructions].)'' | #'''Right-Click''' on the cash receipt with a current balance and select '''Reconcile With Cash 000000'''. ''(If the option is not listed, [http://wiki.agencysystems.com/mediawiki/index.php?title=Apply_Client_Cash_Balance_to_an_Invoice&oldid=2222 Click Here for legacy instructions].)'' | ||
| − | #:[[File: | + | #:[[File:Client-accountgtab-reconcilewithcsh.png]] |
#'''Right-Click''' and select '''Pay All In Full''' to pay all listed invoices. ''(To pay individual invoices, '''Right-Click''' on '''each invoice''' and select '''Pay This Invoice In Full'''.)'' | #'''Right-Click''' and select '''Pay All In Full''' to pay all listed invoices. ''(To pay individual invoices, '''Right-Click''' on '''each invoice''' and select '''Pay This Invoice In Full'''.)'' | ||
| − | #:[[File:Cltexp- | + | #:[[File:Cltexp-accounting-reconcile-payall.png]] |
#:See [[Reconcile Client Receivables]] for additional options and instructions. | #:See [[Reconcile Client Receivables]] for additional options and instructions. | ||
#Select '''Perform Reconciliation''' to apply the payment to each invoice. | #Select '''Perform Reconciliation''' to apply the payment to each invoice. | ||
#Select '''Ok'''. | #Select '''Ok'''. | ||
Latest revision as of 16:55, 12 March 2019
 Required Software Version: September 2015 |
 Legacy Instructions Available: Click Here |
| Related Pages |
| Related Categories |
The process below is used when an existing client cash transaction has an unapplied on-account amount, and the amount should be applied in full or in part to an invoice, or a series of invoices.
- To create a new cash receipt for a client payment see: Client Payment: Agency Bill Cash.
- To overapply a cash receipt due to overpayment, see: Client Refund on Overpayment or Credit Balance.
- To unapply a cash payment from an invoice see: Unapply Client Cash Payment From An Invoice.
Apply Client Cash Balance to an Invoice
- Load a client on one of the client tabs.
- Select the Accounting tab to view the client's current balance. (GL 1120 - Client Receivables)
- Double-Click to expand the invoice details, then left-click on any invoice line to open Policy & Billing.
- (If more than one invoice is listed, see Apply Client Cash Balance to Multiple Invoices.)
- Select Invoice -> Payment -> Apply Client On-Account Cash.
- Select the Cash # by selecting the box, and select Apply.
- Select Exit to close Policy & Billing.
Apply Client Cash Balance to Multiple Invoices
- Load a client on one of the client tabs.
- Select the Accounting tab to view the client's current balance. (GL 1120 - Client Receivables)
- Verify the account balance shows multiple outstanding Agency Bill invoices, and an on-account cash receipt balance.
- (If only one invoice is listed, see Apply Client Cash Balance to an Invoice.)
- Right-Click on the cash receipt with a current balance and select Reconcile With Cash 000000. (If the option is not listed, Click Here for legacy instructions.)
- Right-Click and select Pay All In Full to pay all listed invoices. (To pay individual invoices, Right-Click on each invoice and select Pay This Invoice In Full.)
- See Reconcile Client Receivables for additional options and instructions.
- Select Perform Reconciliation to apply the payment to each invoice.
- Select Ok.
