Difference between revisions of "Apply Client Cash Balance to an Invoice"

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(added video)
(updated for 2015)
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[[Category:Cash]][[Category:Agency Bill]][[Category:Receivables]]
 
[[Category:Cash]][[Category:Agency Bill]][[Category:Receivables]]
 
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<table class="infobox" cellspacing="5" style="background-color: #FFFFFF; width:27em; text-align:left; border-spacing: 2px; line-height:1.5em;">
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    <td>[[File:Ic_info_black_24dp.png]] Required Software Version: [[:Category:Release Notes|September 2015]]</td>
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    <td>[[File: Ic_settings_backup_restore_black_24dp.png]]  Legacy Instructions Available: [http://wiki.agencysystems.com/mediawiki/index.php?title=Apply_Client_Cash_Balance_to_an_Invoice&oldid=2222 Click Here]</td>
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<tr style="background-color: #bdbdbd; text-align: center; font-weight:bold;">
 
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     <td>Related Pages</td>
 
     <td>Related Pages</td>
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== Apply Client Cash Balance to an Invoice ==
 
== Apply Client Cash Balance to an Invoice ==
−
#'''Load the client''' on one of the four client tabs.
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#[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]].
−
#Select the '''Account''' tab at the bottom to view the client's current balance. ''(GL 1120 - Client Receivables)''  
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#Select the '''Accounting''' tab at the top to view the client's current balance. ''(GL 1120 - Client Receivables)''  
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#:[[File:Cltexp-account.png]]
+
#:[[File:Clienttab-accounting.png]]
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#Double-Click to open the invoice details, then double-click on any invoice line to open [[Express Billing]].  
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#'''Double-Click''' to expand the invoice details, then click on any invoice line to open [[Express Billing]].
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#*If '''more than one invoice is listed''', see [[#Apply Client Cash Balance to Multiple Invoices|Apply Client Cash Balance to Multiple Invoices]]
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#:''(If '''more than one invoice is listed''', see [[#Apply Client Cash Balance to Multiple Invoices|Apply Client Cash Balance to Multiple Invoices]].)''
−
#:[[File:Cltexp-account-onaccount-cashandsingleinvoice.png]]
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#:[[File:Clienttab-accounting-cashandsingleinvoice.png]]
 
#Select '''Payments -> Attach Cash -> Search Client On-Account Cash.  
 
#Select '''Payments -> Attach Cash -> Search Client On-Account Cash.  
 
#:[[File:Expressbill-payments-attach-client.png]]
 
#:[[File:Expressbill-payments-attach-client.png]]
 
#Select the '''Cash #''' by selecting the box, and select '''Apply'''.  
 
#Select the '''Cash #''' by selecting the box, and select '''Apply'''.  
−
#:[[File:Expressbill-payments-attach-client-find.png]]
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#:[[File:Expressbilling-attachcash-find.png]]
 
#Select '''Exit''' to close [[Express Billing]].  
 
#Select '''Exit''' to close [[Express Billing]].  
  
 
== Apply Client Cash Balance to Multiple Invoices ==
 
== Apply Client Cash Balance to Multiple Invoices ==
−
#'''Load the client''' on one of the four client tabs.
+
#[[Client Tab#Find a Client|Load a client]] on one of the [[Client Tab|client tabs]].
−
#Select the '''Account''' tab at the bottom to view the client's current balance. ''(GL 1120 - Client Receivables)''  
+
#Select the '''Accounting''' tab at the top to view the client's current balance. ''(GL 1120 - Client Receivables)''  
−
#:[[File:Cltexp-account.png]]
+
#:[[File:Clienttab-accounting.png]]
 
#Verify the account balance shows '''multiple outstanding Agency Bill invoices''', and an on-account [[:Category:Cash|cash receipt]] balance.  
 
#Verify the account balance shows '''multiple outstanding Agency Bill invoices''', and an on-account [[:Category:Cash|cash receipt]] balance.  
−
#*If '''one invoice is listed''', see [[#Apply Client Cash Balance to an Invoice|Apply Client Cash Balance to an Invoice]]
+
#:''(If '''only one invoice is listed''', see [[#Apply Client Cash Balance to an Invoice|Apply Client Cash Balance to an Invoice]].)''
−
#:[[File:Cltexp-account-onaccount-cash.png]]
+
#:[[File:Clienttab-accounting-cashandtwoinvoices.png]]
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#Select '''Reconcile''' on the top toolbar.
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#'''Right-Click''' on the cash receipt with a current balance and select '''Reconcile With Cash 000000'''. ''(If the option is not listed, [http://wiki.agencysystems.com/mediawiki/index.php?title=Apply_Client_Cash_Balance_to_an_Invoice&oldid=2222 Click Here for legacy instructions].)''
−
#:[[File:Cltexp-account-reconcile.png]]
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#:[[File:Clienttab-accounting-reconcilewithcash.png]]
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#Verify the '''date range''' will include all invoices displayed on the client's account tab.
 
−
#:[[File:Cltexp-account-reconcile-dates.png]]
 
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#Select '''Ok'''.
 
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#Select '''Use an Existing Cash Transaction to Pay'''.
 
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#Select '''Search'''.
 
−
#:[[File:Cltexp-account-reconcile-useexcash.png]]
 
−
#Select the correct receipt, and select '''Ok'''.
 
−
#:[[File:Cltexp-account-reconcile-useexcash-find.png]]
 
−
#Select '''Ok'''.
 
 
#'''Right-Click''' and select '''Pay All In Full''' to pay all listed invoices.  ''(To pay individual invoices, '''Right-Click''' on '''each invoice''' and select '''Pay This Invoice In Full'''.)''
 
#'''Right-Click''' and select '''Pay All In Full''' to pay all listed invoices.  ''(To pay individual invoices, '''Right-Click''' on '''each invoice''' and select '''Pay This Invoice In Full'''.)''
 
#:[[File:Cltexp-account-reconcile-payall.png]]
 
#:[[File:Cltexp-account-reconcile-payall.png]]

Revision as of 21:00, 25 January 2016

Ic info black 24dp.png Required Software Version: September 2015
Ic settings backup restore black 24dp.png Legacy Instructions Available: Click Here
Related Pages
Related Categories
Cash Transaction: Unapply and Reapply to Invoices

The process below is used when an existing client cash transaction has an unapplied on-account amount, and the amount should be applied in full or in part to an invoice, or a series of invoices.

Apply Client Cash Balance to an Invoice

  1. Load a client on one of the client tabs.
  2. Select the Accounting tab at the top to view the client's current balance. (GL 1120 - Client Receivables)
    Clienttab-accounting.png
  3. Double-Click to expand the invoice details, then click on any invoice line to open Express Billing.
    (If more than one invoice is listed, see Apply Client Cash Balance to Multiple Invoices.)
    Clienttab-accounting-cashandsingleinvoice.png
  4. Select Payments -> Attach Cash -> Search Client On-Account Cash.
    Expressbill-payments-attach-client.png
  5. Select the Cash # by selecting the box, and select Apply.
    Expressbilling-attachcash-find.png
  6. Select Exit to close Express Billing.

Apply Client Cash Balance to Multiple Invoices

  1. Load a client on one of the client tabs.
  2. Select the Accounting tab at the top to view the client's current balance. (GL 1120 - Client Receivables)
    Clienttab-accounting.png
  3. Verify the account balance shows multiple outstanding Agency Bill invoices, and an on-account cash receipt balance.
    (If only one invoice is listed, see Apply Client Cash Balance to an Invoice.)
    Clienttab-accounting-cashandtwoinvoices.png
  4. Right-Click on the cash receipt with a current balance and select Reconcile With Cash 000000. (If the option is not listed, Click Here for legacy instructions.)
    Clienttab-accounting-reconcilewithcash.png
  5. Right-Click and select Pay All In Full to pay all listed invoices. (To pay individual invoices, Right-Click on each invoice and select Pay This Invoice In Full.)
    Cltexp-account-reconcile-payall.png
    See Reconcile Client Receivables for additional options and instructions.
  6. Select Perform Reconciliation to apply the payment to each invoice.
  7. Select Ok.
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