Apply Client Cash Balance to an Invoice

Related Pages

Client Payment Client Refund on Overpayment or Credit Balance Training 6: Accounting Unapply Client Cash Payment From An Invoice

Related Categories

Agency Bill Cash Receivables

Cash Transaction: Unapply and Reapply to Invoices

The process below is used when an existing client cash transaction has an unapplied on-account amount, and the amount should be applied in full or in part to an invoice, or a series of invoices.

• To create a new cash receipt for a client payment see: Client Payment: Agency Bill Cash.
• To overapply a cash receipt due to overpayment, see: Client Refund on Overpayment or Credit Balance.
• To unapply a cash payment from an invoice see: Unapply Client Cash Payment From An Invoice.

Apply Client Cash Balance to an Invoice

1. Load the client on one of the four client tabs.
2. Select the Account tab at the bottom to view the client's current balance. (GL 1120 - Client Receivables)

   

3. Double-Click to open the invoice details, then double-click on any invoice line to open Express Billing.
   • If more than one invoice is listed, see Apply Client Cash Balance to Multiple Invoices

   

4. Select Payments -> Attach Cash -> Search Client On-Account Cash.

   

5. Select the Cash # by selecting the box, and select Apply.

   

6. Select Exit to close Express Billing.

Apply Client Cash Balance to Multiple Invoices

1. Load the client on one of the four client tabs.
2. Select the Account tab at the bottom to view the client's current balance. (GL 1120 - Client Receivables)

   

3. Verify the account balance shows multiple outstanding Agency Bill invoices, and an on-account cash receipt balance.
   • If one invoice is listed, see Apply Client Cash Balance to an Invoice

   

4. Select Reconcile on the top toolbar.

   

5. Verify the date range will include all invoices displayed on the client's account tab.

   

6. Select Ok.
7. Select Use an Existing Cash Transaction to Pay.
8. Select Search.

   

9. Select the correct receipt, and select Ok.

   

10. Select Ok.
11. Right-Click and select Pay All In Full to pay all listed invoices. (To pay individual invoices, Right-Click on each invoice and select Pay This Invoice In Full.)

    

    See Reconcile Client Receivables for additional options and instructions.

12. Select Perform Reconciliation to apply the payment to each invoice.
13. Select Ok.