Difference between revisions of "Apply Client Cash Balance to an Invoice"
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| − | <li>[[Client Payment | + | <li>[[Client Payment]]</li> |
<li>[[Client Refund on Overpayment or Credit Balance]]</li> | <li>[[Client Refund on Overpayment or Credit Balance]]</li> | ||
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<li>[[Training 6: Accounting]]</li> | <li>[[Training 6: Accounting]]</li> | ||
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*To '''create a new cash receipt''' for a client payment see: [[Client Payment: Agency Bill Cash]]. | *To '''create a new cash receipt''' for a client payment see: [[Client Payment: Agency Bill Cash]]. | ||
*To '''overapply a cash receipt''' due to overpayment, see: [[Client Refund on Overpayment or Credit Balance]]. | *To '''overapply a cash receipt''' due to overpayment, see: [[Client Refund on Overpayment or Credit Balance]]. | ||
| + | *To '''unapply a cash payment from an invoice''' see: [[Unapply Client Cash Payment From An Invoice]]. | ||
== Apply Client Cash Balance to an Invoice == | == Apply Client Cash Balance to an Invoice == | ||
Revision as of 19:35, 29 October 2014
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The process below is used when an existing client cash transaction has an unapplied on-account amount, and the amount should be applied in full or in part to an invoice, or a series of invoices.
- To create a new cash receipt for a client payment see: Client Payment: Agency Bill Cash.
- To overapply a cash receipt due to overpayment, see: Client Refund on Overpayment or Credit Balance.
- To unapply a cash payment from an invoice see: Unapply Client Cash Payment From An Invoice.
Apply Client Cash Balance to an Invoice
- Load the client on one of the four client tabs.
- Select the Account tab at the bottom to view the client's current balance. (GL 1120 - Client Receivables)
- Double-Click to open the invoice details, then double-click on any invoice line to open Express Billing.
- If more than one invoice is listed, see Apply Client Cash Balance to Multiple Invoices
- Select Payments -> Attach Cash -> Search Client On-Account Cash.
- Select the Cash # by selecting the box, and select Apply.
- Select Exit to close Express Billing.
Apply Client Cash Balance to Multiple Invoices
- Load the client on one of the four client tabs.
- Select the Account tab at the bottom to view the client's current balance. (GL 1120 - Client Receivables)
- Verify the account balance shows multiple outstanding Agency Bill invoices, and an on-account cash receipt balance.
- If one invoice is listed, see Apply Client Cash Balance to an Invoice
- Select Reconcile on the top toolbar.
- Verify the date range will include all invoices displayed on the client's account tab.
- Select Ok.
- Select Use an Existing Cash Transaction to Pay.
- Select Search.
- Select the correct receipt, and select Ok.
- Select Ok.
- Right-Click and select Pay All In Full to pay all listed invoices. (To pay individual invoices, Right-Click on each invoice and select Pay This Invoice In Full.)
- See Reconcile Client Receivables for additional options and instructions.
- Select Perform Reconciliation to apply the payment to each invoice.
- Select Ok.
