Bank Profile

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Ic description black 24dp.png Newton User Guide: Setup Profiles
Ic info black 24dp.png Required Software Version: March 2017
Ic settings backup restore black 24dp.png Legacy Instructions Available: Click Here
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The Bank Profile screen is a list of codes which represent each of the different banks used within Newton. A bank code is assigned to each Cash, Check, and Journal Transaction when applicable.

Contents

Before You Begin

Access to view the Bank Profile requires the current operator to have Security System: Profiles -> Bank -> View access.

Ic info black 24dp.png See: Security System for more information.

Create a Bank

Example Bank Codes:
101 - Operating Account
102 - Premium Trust
200 - Cash On-Hand (Deposit Bag)
300 - CC MC 9999
301 - CC VS 9998

If you have an operating and a trust account at the same bank you will need to enter them as two different banks.

Bank codes are also used to represent other sums of money, including Cash On-Hand, and Credit Card Processing For Expense Entry.

  1. From the Main Menu, select Setup -> Bank.
  2. Select Create New.
  3. Enter the desired three digit number. Capital letters and numbers are both available. (Examples: 101, 200, FAB)
  4. Enter the name for the bank. This name will appear in drop-down selection lists when entering data, or running reports.
  5. Press <TAB> to step through the fields, and enter remaining profile information. The Address, Phone, and E-Mail are not required.
  6. Enter the Next Check Number value. When a Check is created with the selected bank, the system will use this value as the assigned check number and advance automatically unless the user enters a specific value.
  7. Select Save. (Requires Security System: Profiles -> Bank -> Entry access.)
  8. Select Exit.

Edit a Bank

  1. From the Main Menu, select Setup -> Bank.
  2. Select Find.
  3. Select the desired bank number and select OK.
  4. Enter or modify any desired values. (Examples: Agency Name, Next Check Number, Active Status).
  5. Select Save. (Requires Security System: Profiles -> Bank -> Edit access.)
  6. Select Exit.

Delete a Bank

Deleting a Bank should not be done if the bank has ever been used for any accounting transactions.

Step A: Verify any Previous Accounting Transactions
  1. Select Reports -> General Ledger Detail. (Requires Security System: GL -> General Ledger Inquiry -> View access.)
  2. Enter G/L -> 1100: Cash in Bank.
  3. Enter Sub GL -> Bank Number.
  4. Enter Start Date -> Start of Time. (Right-Click)
  5. Enter End Date -> End of Time. (Right-Click)
  6. Select Preview.

If any transactions are found, the bank should not be deleted. Instead, Edit the Bank and change the Active Status to Inactive.

Step B: Delete the Unused Bank Number

First, verify the bank code has never been used.

  1. From the Main Menu, select Setup -> Bank.
  2. Select Find.
  3. Select the desired bank number and select OK.
  4. Select Delete. (Requires Security System: Profiles -> Bank -> Global access.)
  5. Confirm Yes.
  6. Select Exit.

Bank Profile Interface

From the Main Menu, select Setup -> Bank.

Setup-bank.png

Bank Profile Toolbar
  • Find: - Find a bank code.
  • First: - Skip to the first bank.
  • Previous: - Skip to the previous bank.
  • Next: - Skip to the next bank.
  • Last: - Skip to the last bank.
  • Create New: - Create a new bank.
  • Print List: - Print a list of bank profiles.
  • History: - View bank profile history.
  • Delete: - Delete bank profile.
  • Wiki: - Wiki Help Documentation.
  • Save: - Save the current profile item. (ALT + S)
  • Exit: - Exit the profile windows. (ALT + X)

Bank Profile Fields

Next Check Number: Enter the next check number to be issued for each account. As you record checks in Newton, the number will advance automatically. This is especially important if you print checks.