Difference between revisions of "Bank Profile"

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The Bank Profile screen is a list of codes which represent each of the different banks used within Newton.  A bank code is assigned to each [[:Category:Cash|Cash]], [[:Category:Checks|Check]], and [[:Category:Journal Transaction|Journal Transaction]] when applicable.  Bank codes are also used to represent other sums of money, including [[Process Daily Cash Deposits With Cash On-Hand Account|Cash On-Hand]], and [[Credit Card Processing For Expense Entry]].
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The Bank Profile screen is a list of codes which represent each of the different banks used within Newton.  A bank code is assigned to each [[:Category:Cash|Cash]], [[:Category:Checks|Check]], and [[:Category:Journal Transaction|Journal Transaction]] when applicable.   
  
;For Example:
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== Before You Begin ==
:101 - Operating Account
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Access to view the Bank Profile requires the current operator to have [[Security System|Security System: Profiles -> Bank -> View]] access.
:102 - Premium Trust
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:200 - [[Process Daily Cash Deposits With Cash On-Hand Account|Cash On-Hand]]
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[[File:Ic_info_black_24dp.png]]  See: [[Security System]] for more information.
:300 - CC MC 9999
 
:301 - CC VS 9998
 
  
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== Create a Bank ==
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<table class="infobox" cellspacing="5" style="background-color: #FFFFFF; width:15em; text-align:left; border-spacing: 2px; line-height:1.5em;">
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<tr>
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    <td>'''Example Bank Codes:'''</td>
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</tr>
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<tr>
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    <td>101 - Operating Account</td>
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</tr>
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<tr>
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    <td>102 - Premium Trust</td>
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</tr>
 +
<tr>
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    <td>200 - [[Process Daily Cash Deposits With Cash On-Hand Account|Cash On-Hand]]</td>
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</tr>
 +
<tr>
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    <td>300 - CC MC 9999</td>
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</tr>
 +
<tr>
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    <td>301 - CC VS 9998</td>
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</tr>
 +
</table>
 
If you have an operating and a trust account at the same bank you will need to enter them as two different banks.
 
If you have an operating and a trust account at the same bank you will need to enter them as two different banks.
  
== Before You Begin ==
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Bank codes are also used to represent other sums of money, including [[Process Daily Cash Deposits With Cash On-Hand Account|Cash On-Hand]], and [[Credit Card Processing For Expense Entry]].
Access to view the Bank Profile requires the current operator to have [[Security System|Security System: Profiles -> Bank -> View]] access.  
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#From the '''[[Main Menu and Tab Navigation|Main Menu]]''', select '''Setup''' -> '''Bank'''.
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#Select '''Create New'''.
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#Enter the desired three digit number.  Capital letters and numbers are both available. (Examples: '''101''', '''200''', '''FAB''')
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#Enter the '''name''' for the bank.  This name will appear in a drop-down selection lists when entering data, or running reports.
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#Press '''<TAB>''' to step through the fields, and enter remaining profile information. The Address, Phone, and E-Mail are not required.
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#Enter the '''Next Check Number''' value.  When a [[:Category:Checks|Check is created]] with the selected bank, the system will use this value as the assigned check number and advance automatically unless the user enters a specific value.
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#Select '''Save'''. (Requires  [[Security System|Security System: Profiles -> Bank -> Entry]] access.)
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#Select '''Exit'''.
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 +
== Edit a Bank ==
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#From the '''[[Main Menu and Tab Navigation|Main Menu]]''', select '''Setup''' -> '''Bank'''.
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#Select '''Find'''.
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#Select the desired bank number and select '''OK'''.
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#Enter or modify any desired values.  (Examples: Agency Name, [[#Bank Profile Fields|Next Check Number]], Active Status).
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#Select '''Save'''. (Requires  [[Security System|Security System: Profiles -> Bank -> Edit]] access.)
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#Select '''Exit'''.
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== Delete a Bank ==
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Deleting an Bank should not be done if the bank has ever been used for any accounting transactions. 
 +
 
 +
===== Step A: Verify any Previous Accounting Transactions =====
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#Select '''Reports''' -> '''General Ledger Detail'''.  (Requires  [[Security System|Security System: GL -> General Ledger Inquiry -> View]] access.)
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#Enter '''G/L''' -> '''1100: Cash in Bank'''.
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#Enter '''Sub GL''' -> '''Bank Number'''.
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#Enter '''Start Date''' -> '''Start of Time.''' (Right-Click)
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#Enter '''End Date''' -> '''End of Time.''' (Right-Click)
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#Select '''Preview'''.
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 +
If any transactions are found, the bank should not be deleted.  Instead, [[#Edit a Bank|Edit the Bank and change the '''Active Status to Inactive''']].  
  
[[File:Ic_info_black_24dp.png]]  See: [[Security System]] for more information.
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===== Step B: Delete the Unused Bank Number  =====
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First, [[#Step A: Verify any Previous Accounting Transactions |verify the bank code has never been used]].  
 +
#From the '''[[Main Menu and Tab Navigation|Main Menu]]''', select '''Setup''' -> '''Bank'''.
 +
#Select '''Find'''.
 +
#Select the desired bank number and select '''OK'''.
 +
#Select '''Delete'''.  (Requires [[Security System|Security System: Profiles -> Bank -> Global]] access.)
 +
#Confirm '''Yes'''.
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#Select '''Exit'''.  
  
 
== Bank Profile Interface ==
 
== Bank Profile Interface ==

Revision as of 17:06, 7 March 2017

Ic info black 24dp.png Required Software Version: March 2017
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The Bank Profile screen is a list of codes which represent each of the different banks used within Newton. A bank code is assigned to each Cash, Check, and Journal Transaction when applicable.

Before You Begin

Access to view the Bank Profile requires the current operator to have Security System: Profiles -> Bank -> View access.

Ic info black 24dp.png See: Security System for more information.

Create a Bank

Example Bank Codes:
101 - Operating Account
102 - Premium Trust
200 - Cash On-Hand
300 - CC MC 9999
301 - CC VS 9998

If you have an operating and a trust account at the same bank you will need to enter them as two different banks.

Bank codes are also used to represent other sums of money, including Cash On-Hand, and Credit Card Processing For Expense Entry.

  1. From the Main Menu, select Setup -> Bank.
  2. Select Create New.
  3. Enter the desired three digit number. Capital letters and numbers are both available. (Examples: 101, 200, FAB)
  4. Enter the name for the bank. This name will appear in a drop-down selection lists when entering data, or running reports.
  5. Press <TAB> to step through the fields, and enter remaining profile information. The Address, Phone, and E-Mail are not required.
  6. Enter the Next Check Number value. When a Check is created with the selected bank, the system will use this value as the assigned check number and advance automatically unless the user enters a specific value.
  7. Select Save. (Requires Security System: Profiles -> Bank -> Entry access.)
  8. Select Exit.

Edit a Bank

  1. From the Main Menu, select Setup -> Bank.
  2. Select Find.
  3. Select the desired bank number and select OK.
  4. Enter or modify any desired values. (Examples: Agency Name, Next Check Number, Active Status).
  5. Select Save. (Requires Security System: Profiles -> Bank -> Edit access.)
  6. Select Exit.

Delete a Bank

Deleting an Bank should not be done if the bank has ever been used for any accounting transactions.

Step A: Verify any Previous Accounting Transactions
  1. Select Reports -> General Ledger Detail. (Requires Security System: GL -> General Ledger Inquiry -> View access.)
  2. Enter G/L -> 1100: Cash in Bank.
  3. Enter Sub GL -> Bank Number.
  4. Enter Start Date -> Start of Time. (Right-Click)
  5. Enter End Date -> End of Time. (Right-Click)
  6. Select Preview.

If any transactions are found, the bank should not be deleted. Instead, Edit the Bank and change the Active Status to Inactive.

Step B: Delete the Unused Bank Number

First, verify the bank code has never been used.

  1. From the Main Menu, select Setup -> Bank.
  2. Select Find.
  3. Select the desired bank number and select OK.
  4. Select Delete. (Requires Security System: Profiles -> Bank -> Global access.)
  5. Confirm Yes.
  6. Select Exit.

Bank Profile Interface

From the Main Menu, select Setup -> Bank.

Setup-bank.png

Bank Profile Toolbar
  • Find: - Find a bank code.
  • First: - Skip to the first bank.
  • Previous: - Skip to the previous bank.
  • Next: - Skip to the next bank.
  • Last: - Skip to the last bank.
  • Create New: - Create a new bank.
  • Print List: - Print a list of bank profiles.
  • History: - View bank profile history.
  • Delete: - Delete bank profile.
  • Wiki: - Wiki Help Documentation.
  • Save: - Save the current profile item. (ALT + S)
  • Exit: - Exit the profile windows. (ALT + X)

Bank Profile Fields

Next Check Number: Enter the next check number to be issued for each account. As you record checks in Newton, the number will advance automatically. This is especially important if you print checks.