Transaction Profile

	Example Transaction Codes:
	NEW - New Business
	REN - Renewal
	END - Endorsement
	CAN - Cancellation
	REI - Reinstatement
	REW - Rewrite
	TAX - Tax
	FEE - Fee

	Newton User Guide: Setup Profiles
	Required Software Version: March 2017
	Legacy Instructions Available: Click Here
	Related Pages
	Policy: Create A Policy; Setting Up Your Agency (Users, Profiles, Accounting) ;
	Related Categories
	Profiles;

The Transaction Profile screen is a list of codes available when entering a policy, or an invoice. The Transaction Code defines how the system interprets the policy or invoice for:

Reports such as the Sales Analysis, Client Query Wizard, Invoice Register and more
Current Policy Term Premium / Non-Premium
Smart Policy Insert within Download

Before you begin

Access to view the Transaction Profile requires the current operator to have Security System: Profiles -> Transaction -> View access.

See: Security System for more information.

Create a transaction code

Before creating a new transaction code, first verify a similar code does not already exist. Select Print List to preview a report of all existing transaction codes. The name assigned to a transaction code can be modified, without creating a new transaction profile.

From the Main Menu, select Setup -> Transaction.
Select Create New.
Enter the desired three digit number. Capital letters and numbers are both available. (Examples: REW, PFE, SLT)
Enter the name for the transaction. This name will appear in drop-down selection lists when entering data, or running reports.
Press <TAB> to populate the Alpha Code.
Select the correct Transaction Type. (See: The section below for more information)
Select Save. (Requires Security System: Profiles -> Transaction -> Entry access.)
Select Exit.

Edit a transaction code

From the Main Menu, select Setup -> Transaction.
Select Find.
Select the desired transaction code and select OK.
Enter or modify any desired values. (Example: Name, Transaction Type).
Select Save. (Requires Security System: Profiles -> Transaction -> Edit access.)
Select Exit.

Editing the transaction type may modify premium and non premium totals for existing polices. Any transaction code configured as Renewal or New Business will reset the current term premium amounts to the most recent transaction.

Delete a transaction code

Deleting a transaction code should not be done if the code has ever been used for any policy or accounting transactions. If the transaction code has been used, optionally rename the code to "ZZZ-TRANSACTION NAME" to move the item to the bottom of the drop-down list.

From the Main Menu, select Setup -> Transaction.
Select Find.
Select the desired transaction code and select OK.
Select Delete. (Requires Security System: Profiles -> Transaction -> Global access.)
Confirm Yes.
Select Exit.