Talk:Voucher Transaction

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How do I record an advertising expense reimbursement?

I am trying to issue a vendor check for advertising expenses. I receive 50% reimbursement for the expense from an outside location, and wanted to verify that the reimbursement and the vendor check can be issued out of the same G/L.

Answer

Yes, all credit and debit transactions are recorded to the same general ledger account. This can include cash, checks, or journal entries.

Do I need to create a vendor profile for a one-time expense?

I am entering a voucher for a one-time expense.
Even if it is a one-time only check, do I have to add this company as a vendor?

Answer

While a Voucher Transaction must be written to a vendor, one-time expenses can be entered to the same miscellaneous vendor, and the payee changed for each expense.

  1. Select Profiles -> Vendor to create the miscellaneous vendor profile.
  2. Enter the details and select Save then Exit.
    Profiles-vendor-misc.png
  3. Select AP -> Voucher Transaction.
  4. Enter the miscellaneous vendor code.
  5. Enter a Description and the Payable Amount.
  6. Move to the distribution section.
  7. Enter the first payable G/L Account, Department, and Amount. (For more information, see Voucher Transaction.)
    Ap-voucher-misc.png
  8. Select Save. When prompted, select Pay Now.
    Voucher-pay.png
  9. Verify the bank code and check type.
  10. Select Override Payee and enter the payee details.
    Ap-voucher-misc-pay-override.png
  11. Select Pay when prompted.