Difference between revisions of "Talk:Voucher Transaction"

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While a [[Voucher Transaction]] must be written to a [[Vendor Profile|vendor]], one-time expenses can be entered to the same miscellaneous vendor, and the payee changed for each expense.
 
While a [[Voucher Transaction]] must be written to a [[Vendor Profile|vendor]], one-time expenses can be entered to the same miscellaneous vendor, and the payee changed for each expense.
  
#Select '''Profiles -> Vendor''' to create the miscellaneous vendor profile.  
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#Select '''Setup -> Vendor''' to create the miscellaneous vendor profile.  
 
#Enter the details and select '''Save''' then '''Exit'''.  
 
#Enter the details and select '''Save''' then '''Exit'''.  
#:[[File:Profiles-vendor-misc.png]]
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#Select '''Vendor -> Voucher Transaction'''.  
#Select '''AP -> Voucher Transaction'''.  
 
 
#Enter the miscellaneous [[Vendor Profile|vendor code]].
 
#Enter the miscellaneous [[Vendor Profile|vendor code]].
 
#Enter a '''Description''' and the '''Payable Amount'''.  
 
#Enter a '''Description''' and the '''Payable Amount'''.  
 
#Move to the distribution section.
 
#Move to the distribution section.
 
#Enter the first payable '''G/L Account''', '''[[Department Profile|Department]]''', and '''Amount'''. ''(For more information, see [[Voucher Transaction]].)''
 
#Enter the first payable '''G/L Account''', '''[[Department Profile|Department]]''', and '''Amount'''. ''(For more information, see [[Voucher Transaction]].)''
#:[[File:Ap-voucher-misc.png]]
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#:[[File:Vendor-voucher-misc.png]]
 
#Select '''Save'''. When prompted, select '''Pay Now'''.  
 
#Select '''Save'''. When prompted, select '''Pay Now'''.  
#:[[File:Voucher-pay.png]]
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#:[[File:Vendor-voucher-pay.png]]
 
#Verify the [[Bank Profile|bank code]] and check type.  
 
#Verify the [[Bank Profile|bank code]] and check type.  
 
#Select '''Override Payee''' and enter the payee details.  
 
#Select '''Override Payee''' and enter the payee details.  
#:[[File:Ap-voucher-misc-pay-override.png]]
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#:[[File:Vendor-voucher-misc-pay-override.png]]
 
#Select '''Pay''' when prompted.
 
#Select '''Pay''' when prompted.

Latest revision as of 16:16, 15 March 2019

How do I record an advertising expense reimbursement?

I am trying to issue a vendor check for advertising expenses. I receive 50% reimbursement for the expense from an outside location, and wanted to verify that the reimbursement and the vendor check can be issued out of the same G/L.

Answer

Yes, all credit and debit transactions are recorded to the same general ledger account. This can include cash, checks, or journal entries.

Do I need to create a vendor profile for a one-time expense?

I am entering a voucher for a one-time expense.
Even if it is a one-time only check, do I have to add this company as a vendor?

Answer

While a Voucher Transaction must be written to a vendor, one-time expenses can be entered to the same miscellaneous vendor, and the payee changed for each expense.

  1. Select Setup -> Vendor to create the miscellaneous vendor profile.
  2. Enter the details and select Save then Exit.
  3. Select Vendor -> Voucher Transaction.
  4. Enter the miscellaneous vendor code.
  5. Enter a Description and the Payable Amount.
  6. Move to the distribution section.
  7. Enter the first payable G/L Account, Department, and Amount. (For more information, see Voucher Transaction.)
    Vendor-voucher-misc.png
  8. Select Save. When prompted, select Pay Now.
    Vendor-voucher-pay.png
  9. Verify the bank code and check type.
  10. Select Override Payee and enter the payee details.
    Vendor-voucher-misc-pay-override.png
  11. Select Pay when prompted.