Difference between revisions of "Forms: Form Bundle"

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     <td>[[File:Ic_info_black_24dp.png]] Required Software Version: [[:Category:Release Notes|March 2014]]</td>
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     <td>[[File:Ic_info_black_24dp.png]] Required Software Version: [[:Category:Release Notes|Spring 2017]]</td>
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    <td>[[File: Ic_settings_backup_restore_black_24dp.png]]  Legacy Instructions Available: [http://wiki.agencysystems.com/mediawiki/index.php?title=Form_Bundle&oldid=3477 Click Here]</td>
 
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<li>[[Training 4: ACORD Forms]]</li>
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<li>[[Forms]]</li>
 
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     <td>Related Categories</td>
 
     <td>Related Categories</td>
 
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A Form Bundle is a way to structure risk information specific to a policy transaction.   A Form Bundle may contain ACORD forms and schedule items including drivers, vehicles, properties, equipment, and workers. A Form Bundle provides the operator an easy to read view for drivers, vehicles, properties, equipment, or workers specific to a policy without opening an ACORD form, or requiring the company to download policy information.
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A form bundle is a way to structure risk information specific to a policy transaction. A form bundle lists only the [[#Forms|forms]], [[#Scheduled items|drivers, vehicles, properties, equipment, workers]], or [[#Additional interests|interests]] specific to a policy at a point in time, excluding items for other policies or prior policy periods.
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 +
== Before you begin ==
 +
Access to the Policy Dashboard requires the current operator to have [[Security System|Security System: AR -> Policy Transaction -> View]] access.
 +
 
 +
Access to [[Forms|create and edit an existing forms]] requires the current operator to have [[Security System|Security System: AR -> Policy Transaction -> Entry and Edit]] access.
 +
 
 +
[[File:Ic_info_black_24dp.png]]  See: [[Security System]] for more information.
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 +
== Create a form bundle ==
 +
Forms are listed on both the [[Client Tab]] and within the [[Policy Dashboard]]. The [[Client Tab]] lists all forms on all policies for the client. 
 +
 
 +
#[[Client_Tab#Find_a_Client|Search for and load the client or prospect]].
 +
#On the [[Client Tab: Client Dashboard|'''Client Dashboard''' tab]] select the (+) next to '''Policies'''. ''(To expand the band by default, see: [[Preferences]])''
 +
#'''Left-Click''' the desired policy number to open the [[Policy Dashboard]]. 
 +
#Select the '''Policy Forms''' tab.
 +
#To open a form, left-click the form description. ''(If no forms exist, see [[Forms#Create_a_form|Forms]] for additional information.)''
 +
#:[[File:Forms-bundles-start.png]]
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#Select '''Bundle This Form''' within the top toolbar.
 +
#:[[File:Forms-bundles-bundlethisform.png]]
 +
#The button text will change to '''View Bundle'''. If additional forms are required, close the form and repeat the process until finished.
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# When finished, select [[#View or edit a form bundle|'''View Bundle''' within the final form or from the Policy Dashboard]].  
  
== Frequently Asked Questions (FAQ) ==
 
*[[Talk:Form_Bundle#How_do_I_add_the_ACORD_131_to_a_form_bundle.3F|How do I add the ACORD 131 to a form bundle?]]
 
  
== Creating A Form Bundle Manually ==
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;What does this do?
A form can be manually added to a bundle by opening the form and selecting '''Other -> Bundle This Form'''.
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*If a form bundle has not been created, selecting "Bundle This Form" this will establish a new form bundle. Otherwise, a new form will be added to the existing bundle.
*If a form bundle has not been created, this will establish a form bundle.
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*When a form is added to a bundle, any scheduled items are automatically added to the bundle.  
 
*Forms can only be added to a bundle on their current transaction/sequence.  
 
*Forms can only be added to a bundle on their current transaction/sequence.  
 
*Each transaction/sequence can only have a single bundle.  
 
*Each transaction/sequence can only have a single bundle.  
  
Once a Form Bundle is established, it can be viewed is a separate window.  The window can be opened from the Forms tab, or from the form list in Policy Express by selecting '''View Form Bundle'''.  
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== View or edit a form bundle ==
 +
Once a Form Bundle is established, it can be viewed is a separate window.  The window can be opened from the [[Policy Dashboard]], the list of forms on the client or policy, or from within a form. All of the options open the same window, regardless of where you are working from in Newton.  
  
[[File:releasenotes-forms-formtabbundle.png]]
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=== View the current form bundle ===
 +
#[[Client_Tab#Find_a_Client|Search for and load the client or prospect]].
 +
#On the [[Client Tab: Client Dashboard|'''Client Dashboard''' tab]] select the (+) next to '''Policies'''. ''(To expand the band by default, see: [[Preferences]])''
 +
#'''Left-Click''' the desired policy number to open the [[Policy Dashboard]]. 
 +
#Select '''View Current Form Bundle (Risk)'''.
 +
#[[#Forms|The bundle window will open with the forms listed.]]
  
The Form Bundle initial view lists all ACORD forms for the bundle, organized by form category.  
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=== View a prior form bundle ===
 +
Form bundles saved to prior policy transactions can be viewed from either the policy forms list, the client forms list, or by opening the bundle from within the form.
 +
#[[Client_Tab#Find_a_Client|Search for and load the client or prospect]].
 +
#On the [[Client Tab: Client Dashboard|'''Client Dashboard''' tab]] select the (+) next to '''Policies'''. ''(To expand the band by default, see: [[Preferences]])''
 +
#'''Left-Click''' the desired policy number to open the [[Policy Dashboard]]. 
 +
#Select the '''Policy Forms''' tab.
 +
#Expand '''Older Bundles'''.
 +
#Expand the correct prior policy sequence number. ''(If unknown, see Policy Dashboard -> Transactions to view the full list.)''
 +
#Select '''View Form Bundle'''.
 +
#[[#Forms|The bundle window will open with the forms listed.]]
  
[[File:releasenotes-forms-formbundle-forms.png]]
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=== Forms ===
 
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The Form Bundle initial view lists all forms in the bundle, organized by form category.
;The view Form bundle window will organize forms by the following categories. 
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<table class="infobox" cellspacing="5" style="background-color: #FFFFFF; width:27em; text-align:left; border-spacing: 2px; line-height:1.5em;">
:{|
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<tr style="background-color: #d3d3d3; text-align: center; ">
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    <td>Form Categories</td>
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</tr>
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<tr>
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    <td>
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{|
 
|Application
 
|Application
 
|Application for insurance
 
|Application for insurance
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|-
 
|-
 
|}
 
|}
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</td>
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</tr>
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</table>
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[[File:Forms-bundles-forms.png]]
  
A Right-Click menu provides easy access to common functions including removing a selected form from the current bundle.  
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To view a form select the form name.  To edit a bundled form, '''right-click''' on the form and modify the description or remove a selected form from the current bundle.  
  
 
[[File:releasenotes-forms-formbundle-rightclick.png]]
 
[[File:releasenotes-forms-formbundle-rightclick.png]]
  
== Adding Schedule Items To A Form Bundle ==
 
Schedule items including Vehicles, Drivers, Properties, Equipment, and Workers are listed on the second tab.
 
  
[[File:releasenotes-forms-formbundle-schedule.png]]
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Forms cannot be added from the bundle window.  If additional forms need to be added, [[#Create a form bundle|follow the steps above]] to open the desired form and select '''Bundle This Form''' within the top toolbar.
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[[File:Forms-bundles-bundlethisform.png]]
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=== Scheduled items ===
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Scheduled items including Vehicles, Drivers, Properties, Equipment, and Workers are listed on the second tab. Scheduled items are automatically populated when a form is added to the bundle containing selected scheduled items.
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 +
[[File:Forms-bundles-scheduled.png]]
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For example, an existing ACORD 50 ID Card with 1 drivers and 6 vehicles selected using the '''Choose Vehicles''' and '''Choose Drivers''' buttons. After adding the ACORD 50 to the bundle, the schedule items are automatically added to the bundle.
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 +
[[File:Forms-bundles-scheduled-formchoose.png]]
  
Schedule items will be automatically populated when a form is added to the bundle containing selected schedule items.  For example, an existing ACORD 50 ID Card with 3 drivers and 2 vehicles will automatically add those schedule items to the bundle list by simply adding the ACORD 50 ID card to the bundle.  
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[[File:Forms-bundles-scheduled-formchoose-selected.png]]
  
To add a schedule item manually, '''Right-Click''' and select the desired menu item to open the schedule selection window.  
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 +
New scheduled items can be added to the bundle by opening a form, updating the selected items on the form, and saving the form. The new scheduled item is automatically added to the bundle. To add a scheduled item manually from the bundle window, '''Right-Click''' and select add.  
  
 
[[File:releasenotes-forms-formbundle-schedule-rightclick.png]]
 
[[File:releasenotes-forms-formbundle-schedule-rightclick.png]]
  
To remove a schedule item, '''Right-Click''' and select '''Remove From Bundle'''.  Removing a schedule time from the bundle window will automatically remove it from any form saved to the bundle.
 
  
== Creating and Updating Form Bundles with Automated Procedures ==
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To remove a scheduled item, '''Right-Click''' and select '''Remove From Bundle'''.  Removing a schedule time from the bundle window will automatically remove it from any form saved to the bundle.
The Policy Express -> Automated Procedure processes currently prompt the user to update ACORD forms by copying selected forms to the newly created transaction.  The form selection window has been updated to integrate directly with Form Bundles.  
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=== Additional Interests ===
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Additional interests are also listed within the form bundle window. An additional interest is added to a form bundle when an ACORD form with an interest is added or updated.  The interest list automatically includes any settings included on the ACORD form.
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 +
[[File:Forms-bundle-interests-wprop.png]]
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Interests can also be manually updated using the right-click menu from within the form bundle window.
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 +
[[File:Forms-bundle-interests-rclick.png]]
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Interests with a form bundle can be selected as a group when adding a group of interests to a certificate, such as the ACORD 25 Certificate of Liability Insurance.
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[[File:Forms-chooseai-copy-frombundle.png]]
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== Policy tasks and form bundles ==
 +
[[Newton_User_Guide#Policy|Policy Dashboard -> Policy Tasks]] prompt the user to update forms by copying selected forms to the newly created transaction. Form bundles are updated or created automatically during this process.
 +
 
 +
#[[Client_Tab#Find_a_Client|Search for and load the client or prospect]].
 +
#On the [[Client Tab: Client Dashboard|'''Client Dashboard''' tab]] select the (+) next to '''Policies'''. ''(To expand the band by default, see: [[Preferences]])''
 +
#'''Left-Click''' the desired policy number to open the [[Policy Dashboard]]. 
 +
#Select '''Policy Tasks''' -> and choose the task..
 +
#Enter the necessary information and select '''Next''' to choose forms.
 +
#The following [[#Forms|form types]] are selected by default; Application, Supplement, Certificate, Schedule. Update the selected forms if desired and select '''Next'''.
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#:[[File:Forms-bundles-policytask.png]]
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#:If the policy has never had a form bundle, a '''Create Form Bundle''' checkbox is also visible in the form list. If '''Create Form Bundle''' is unchecked, the system will only copy forms without creating a bundle.
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#All selected forms will be copied to the new bundle. ''(If no forms are selected to copy, the system will not make a new bundle.)''
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 +
[[File:Ic_info_black_24dp.png]] See: [[Newton_User_Guide#Policy|Policy Tasks]] for more information.
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== Batch send and form bundles ==
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The [[Batch Send]] screen automatically incorporates form bundles into the selection process. Both current and prior bundles are available.
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 +
[[File:Forms-bundles-batchsend.png]]
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== Frequently Asked Questions (FAQ) ==
 +
*[[#How do I add the ACORD 131 to a form bundle?|How do I add the ACORD 131 to a form bundle?]]
 +
 
 +
----
 +
=== How do I add the ACORD 131 to a form bundle? ===
 +
:I just set up a Commercial Excess Liability Renewal Policy.  Both my ACORDs 125 and 131 pulled over from the current policy term.  Newton let me bundle my ACORD 125 but will not allow me to bundle my ACORD 131.  
  
Start an automated process and select '''Next''' to continue to the forms selection step.  
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:Once I save that ACORD Form, the “Bundle this Form” Button is not there nor is there an option in the “Other” drop down menu.
  
If there isn't a current form bundle, a '''Create Form Bundle''' checkbox is visible in the form list.
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----
*'''Create Form Bundle''' is selected by default.
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;Answer
*The following form types are selected by default.
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Currently, multi-policy forms such as the Umbrella/Excess Section (ACORD 131) and the Certificate of Liability (ACORD 25) cannot be added to a form bundle.
**Application
 
**Supplement
 
**Certificate
 
**Schedule
 
*If '''Create Form Bundle''' is selected, the system will make a bundle including all the selected forms.
 
*If '''Create Form Bundle''' is '''not''' selected, the system will update forms as it did previously without creating a bundle.  
 
  
If the policy already has at least one Form Bundle, the system will default to always make a new bundle.
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Multi-policy forms which contain drop down boxes to select multiple policies are displayed differently on the forms tab, once for each policy assigned to the form, or at the top in a separate section for certificates.
*If no forms are selected to copy, the system will not make a new bundle.
 
*All forms selected to copy will be copied to the new bundle.
 
  
Once additional interests and scheduled items are bundled, the newly made bundles will inherit them as well.
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Optionally, a remarks form could be added to the current form bundle, with a short description to reference an unbundled form such as the 131.
 +
:[[File:Forum108-1.jpg]]
  
== Batch Send and Form Bundles ==
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When the ACORD 131 Commercial Umbrella form is assigned to several policies in the "Underlying Coverage" section, it will be listed as a form '''on each policy''' on the forms tab.
The [[Batch Send]] screen automatically incorporates Form Bundles into the selection process.
 
  
[[File:releasenotes-batchprint-forms-bundles.png]]
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Even though the same form is listed under multiple policies, '''there is only a single form'''. If the form is later '''deleted from any of the listed locations''', the form is '''deleted from all policies'''.

Revision as of 16:13, 22 March 2018

Ic info black 24dp.png Required Software Version: Spring 2017
Ic settings backup restore black 24dp.png Legacy Instructions Available: Click Here
Related Pages
Related Categories

A form bundle is a way to structure risk information specific to a policy transaction. A form bundle lists only the forms, drivers, vehicles, properties, equipment, workers, or interests specific to a policy at a point in time, excluding items for other policies or prior policy periods.

Before you begin

Access to the Policy Dashboard requires the current operator to have Security System: AR -> Policy Transaction -> View access.

Access to create and edit an existing forms requires the current operator to have Security System: AR -> Policy Transaction -> Entry and Edit access.

Ic info black 24dp.png See: Security System for more information.

Create a form bundle

Forms are listed on both the Client Tab and within the Policy Dashboard. The Client Tab lists all forms on all policies for the client.

  1. Search for and load the client or prospect.
  2. On the Client Dashboard tab select the (+) next to Policies. (To expand the band by default, see: Preferences)
  3. Left-Click the desired policy number to open the Policy Dashboard.
  4. Select the Policy Forms tab.
  5. To open a form, left-click the form description. (If no forms exist, see Forms for additional information.)
    Forms-bundles-start.png
  6. Select Bundle This Form within the top toolbar.
    Forms-bundles-bundlethisform.png
  7. The button text will change to View Bundle. If additional forms are required, close the form and repeat the process until finished.
  8. When finished, select View Bundle within the final form or from the Policy Dashboard.


What does this do?
  • If a form bundle has not been created, selecting "Bundle This Form" this will establish a new form bundle. Otherwise, a new form will be added to the existing bundle.
  • When a form is added to a bundle, any scheduled items are automatically added to the bundle.
  • Forms can only be added to a bundle on their current transaction/sequence.
  • Each transaction/sequence can only have a single bundle.

View or edit a form bundle

Once a Form Bundle is established, it can be viewed is a separate window. The window can be opened from the Policy Dashboard, the list of forms on the client or policy, or from within a form. All of the options open the same window, regardless of where you are working from in Newton.

View the current form bundle

  1. Search for and load the client or prospect.
  2. On the Client Dashboard tab select the (+) next to Policies. (To expand the band by default, see: Preferences)
  3. Left-Click the desired policy number to open the Policy Dashboard.
  4. Select View Current Form Bundle (Risk).
  5. The bundle window will open with the forms listed.

View a prior form bundle

Form bundles saved to prior policy transactions can be viewed from either the policy forms list, the client forms list, or by opening the bundle from within the form.

  1. Search for and load the client or prospect.
  2. On the Client Dashboard tab select the (+) next to Policies. (To expand the band by default, see: Preferences)
  3. Left-Click the desired policy number to open the Policy Dashboard.
  4. Select the Policy Forms tab.
  5. Expand Older Bundles.
  6. Expand the correct prior policy sequence number. (If unknown, see Policy Dashboard -> Transactions to view the full list.)
  7. Select View Form Bundle.
  8. The bundle window will open with the forms listed.

Forms

The Form Bundle initial view lists all forms in the bundle, organized by form category.

Form Categories
Application Application for insurance
Supplement Supplement for application
Loss Notice Loss notice or claim
Certificate Certificate of insurance
Binder Binder of insurance
Change Request Change request
Schedule Schedule of property or interests
Cancellation Cancellation notice

Forms-bundles-forms.png


To view a form select the form name. To edit a bundled form, right-click on the form and modify the description or remove a selected form from the current bundle.

Releasenotes-forms-formbundle-rightclick.png


Forms cannot be added from the bundle window. If additional forms need to be added, follow the steps above to open the desired form and select Bundle This Form within the top toolbar.

Forms-bundles-bundlethisform.png


Scheduled items

Scheduled items including Vehicles, Drivers, Properties, Equipment, and Workers are listed on the second tab. Scheduled items are automatically populated when a form is added to the bundle containing selected scheduled items.

Forms-bundles-scheduled.png


For example, an existing ACORD 50 ID Card with 1 drivers and 6 vehicles selected using the Choose Vehicles and Choose Drivers buttons. After adding the ACORD 50 to the bundle, the schedule items are automatically added to the bundle.

Forms-bundles-scheduled-formchoose.png

Forms-bundles-scheduled-formchoose-selected.png


New scheduled items can be added to the bundle by opening a form, updating the selected items on the form, and saving the form. The new scheduled item is automatically added to the bundle. To add a scheduled item manually from the bundle window, Right-Click and select add.

Releasenotes-forms-formbundle-schedule-rightclick.png


To remove a scheduled item, Right-Click and select Remove From Bundle. Removing a schedule time from the bundle window will automatically remove it from any form saved to the bundle.

Additional Interests

Additional interests are also listed within the form bundle window. An additional interest is added to a form bundle when an ACORD form with an interest is added or updated. The interest list automatically includes any settings included on the ACORD form.

Forms-bundle-interests-wprop.png


Interests can also be manually updated using the right-click menu from within the form bundle window.

Forms-bundle-interests-rclick.png


Interests with a form bundle can be selected as a group when adding a group of interests to a certificate, such as the ACORD 25 Certificate of Liability Insurance.

Forms-chooseai-copy-frombundle.png

Policy tasks and form bundles

Policy Dashboard -> Policy Tasks prompt the user to update forms by copying selected forms to the newly created transaction. Form bundles are updated or created automatically during this process.

  1. Search for and load the client or prospect.
  2. On the Client Dashboard tab select the (+) next to Policies. (To expand the band by default, see: Preferences)
  3. Left-Click the desired policy number to open the Policy Dashboard.
  4. Select Policy Tasks -> and choose the task..
  5. Enter the necessary information and select Next to choose forms.
  6. The following form types are selected by default; Application, Supplement, Certificate, Schedule. Update the selected forms if desired and select Next.
    Forms-bundles-policytask.png
    If the policy has never had a form bundle, a Create Form Bundle checkbox is also visible in the form list. If Create Form Bundle is unchecked, the system will only copy forms without creating a bundle.
  7. All selected forms will be copied to the new bundle. (If no forms are selected to copy, the system will not make a new bundle.)

Ic info black 24dp.png See: Policy Tasks for more information.

Batch send and form bundles

The Batch Send screen automatically incorporates form bundles into the selection process. Both current and prior bundles are available.

Forms-bundles-batchsend.png

Frequently Asked Questions (FAQ)


How do I add the ACORD 131 to a form bundle?

I just set up a Commercial Excess Liability Renewal Policy. Both my ACORDs 125 and 131 pulled over from the current policy term. Newton let me bundle my ACORD 125 but will not allow me to bundle my ACORD 131.
Once I save that ACORD Form, the “Bundle this Form” Button is not there nor is there an option in the “Other” drop down menu.

Answer

Currently, multi-policy forms such as the Umbrella/Excess Section (ACORD 131) and the Certificate of Liability (ACORD 25) cannot be added to a form bundle.

Multi-policy forms which contain drop down boxes to select multiple policies are displayed differently on the forms tab, once for each policy assigned to the form, or at the top in a separate section for certificates.

Optionally, a remarks form could be added to the current form bundle, with a short description to reference an unbundled form such as the 131.

Forum108-1.jpg

When the ACORD 131 Commercial Umbrella form is assigned to several policies in the "Underlying Coverage" section, it will be listed as a form on each policy on the forms tab.

Even though the same form is listed under multiple policies, there is only a single form. If the form is later deleted from any of the listed locations, the form is deleted from all policies.