Non-Policy Related Checks

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All non-policy related expense transactions are recorded as wire or regular checks using the Non-Policy Related Checks interface.

The interface supports multiple General Ledger Profile expense entries per transaction. The checks are all recorded under GL 2130: Vendor Payables. When a transaction is recorded, the debit is recorded against the entered Bank Profile, which can be a bank account, or an alternate bank account such as a credit card.

Click here for instructions to record expense entries using a credit card, instead of a bank account.

Vendor Payables - Create Check Without A Template

See Vendor Payables - Using Existing Check Template to create a check from a saved template.

  1. Select AP -> Check Transaction -> Non-Policy Related.
  2. Enter the Vendor Code.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check.
    Vendorpay-wirecheck.png
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
    Vendorpay-disburse.png
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed.
  13. When finished, select Save, then Print or Exit.

Vendor Payables - Create Check Template

  1. Select AP -> Check Transaction -> Non-Policy Related.
  2. Enter the Vendor Code.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check.
    Vendorpay-wirecheck.png
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
    Vendorpay-disburse.png
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed.
  13. When finished, select Store to save the check template. Do Not Select Save.
    Vendorpay-store.png
  14. Selecting Store will not create a check, it will only create a check template. After storing the template, to create a check, select Save or see the section below.
    Vendorpay-store-save.png

Vendor Payables - Using Existing Check Template

  1. Select AP -> Check Transaction -> Non-Policy Related.
  2. Enter the Vendor Code. The previously stored check template details will load.
    • To edit an existing Check Disbursement Amount, enter the matching GL Code and Department. Enter the new Amount, and select Modify.
    • To remove an existing Check Disbursement, enter the matching GL Code and Department. Select Remove.
    • To remove all existing Check Disbursements, select Remove All.
    • Select Store to update the check template with the new Check Disbursements.
    Vendorpay-template-modify.png
  3. To create a check, select Save.