Talk:Voucher Transaction

How do I record an advertising expense reimbursement?

I am trying to issue a vendor check for advertising expenses. I receive 50% reimbursement for the expense from an outside location, and wanted to verify that the reimbursement and the vendor check can be issued out of the same G/L.

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Answer

Yes, all credit and debit transactions are recorded to the same general ledger account. This can include cash, checks, or journal entries.

Do I need to create a vendor profile for a one-time expense?

I am entering a voucher for a one-time expense.

Even if it is a one-time only check, do I have to add this company as a vendor?

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Answer

While a Voucher Transaction must be written to a vendor, one-time expenses can be entered to the same miscellaneous vendor, and the payee changed for each expense.

1. Select Profiles -> Vendor to create the miscellaneous vendor profile.
2. Enter the details and select Save then Exit.

   

3. Select AP -> Voucher Transaction.
4. Enter the miscellaneous vendor code.
5. Enter a Description and the Payable Amount.
6. Move to the distribution section.
7. Enter the first payable G/L Account, Department, and Amount. (For more information, see Voucher Transaction.)

   

8. Select Save. When prompted, select Pay Now.

   

9. Verify the bank code and check type.
10. Select Override Payee and enter the payee details.

    

11. Select Pay when prompted.