Transaction Profile

Newton User Guide: Setup Profiles

Required Software Version: March 2017

Legacy Instructions Available: Click Here

Related Pages

Policy: Create A Policy Setting Up Your Agency (Users, Profiles, Accounting)

Related Categories

Profiles

The Transaction Profile screen is a list of codes available when entering a policy, or an invoice. The Transaction Code defines how the system interprets the policy or invoice for:

• Reports such as the Sales Analysis, Client Query Wizard, Invoice Register and more
• Current Policy Term Premium / Non-Premium
• Smart Policy Insert within Download

Before you begin

Access to view the Transaction Profile requires the current operator to have Security System: Profiles -> Transaction -> View access.

See: Security System for more information.

Create a transaction code

Example Transaction Codes:

NEW - New Business

REN - Renewal

END - Endorsement

CAN - Cancellation

REI - Reinstatement

REW - Rewrite

TAX - Tax

FEE - Fee

Before creating a new transaction code, first verify a similar code does not already exist. Select Print List to preview a report of all existing transaction codes. The name assigned to a transaction code can be modified, without creating a new transaction profile.

1. From the Main Menu, select Setup -> Transaction.
2. Select Create New.
3. Enter the desired three digit number. Capital letters and numbers are both available. (Examples: REW, PFE, SLT)
4. Enter the name for the transaction. This name will appear in drop-down selection lists when entering data, or running reports.
5. Press <TAB> to populate the Alpha Code.
6. Select the correct Transaction Type. (See: The section below for more information)

   

7. Select Save. (Requires Security System: Profiles -> Transaction -> Entry access.)
8. Select Exit.

Edit a transaction code

1. From the Main Menu, select Setup -> Transaction.
2. Select Find.
3. Select the desired transaction code and select OK.
4. Enter or modify any desired values. (Example: Name, Transaction Type).
5. Select Save. (Requires Security System: Profiles -> Transaction -> Edit access.)
6. Select Exit.

Editing the transaction type may modify premium and non premium totals for existing polices. Any transaction code configured as Renewal or New Business will reset the current term premium amounts to the most recent transaction.

Delete a transaction code

Deleting a transaction code should not be done if the code has ever been used for any policy or accounting transactions. If the transaction code has been used, optionally rename the code to "ZZZ-TRANSACTION NAME" to move the item to the bottom of the drop-down list.

1. From the Main Menu, select Setup -> Transaction.
2. Select Find.
3. Select the desired transaction code and select OK.
4. Select Delete. (Requires Security System: Profiles -> Transaction -> Global access.)
5. Confirm Yes.
6. Select Exit.

Transaction profile interface

From the Main Menu, select Setup -> Transaction.

Transaction Profile Toolbar

• Find: - Find a transaction code.
• First: - Skip to the first transaction code.
• Previous: - Skip to the previous transaction code.
• Next: - Skip to the next transaction code.
• Last: - Skip to the last transaction code.
• Create New: - Create a new transaction code.
• Print List: - Print a list of transaction profiles.
• History: - View transaction code history.
• Delete: - Delete transaction code.
• Wiki: - Wiki Help Documentation.
• Save: - Save the current profile item. (ALT + S)
• Exit: - Exit the profile windows. (ALT + X)

Transaction type

The Transaction Type defines how the transaction code can be used within the system. For example, when renewing a policy through the policy dashboard, the transaction code must be configured as Transaction Type -> Renewal.

Any transaction code configured as Renewal or New Business will reset the current term premium amounts to the most recent transaction.

The transaction type for any transaction codes used for fees or premium finance invoice lines should always be configured as Non Premium.