Difference between revisions of "Non-Policy Related Checks"

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All non-policy related expense transactions are recorded as wire or regular checks using the Non-Policy Related Checks interface.
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Non-policy related expense transactions can be recorded as wire or regular checks using the Non-Policy Related Checks (legacy) interface.
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[[File:Ic_info_black_24dp.png]] [[Voucher Transaction|Vouchers]] are the replacement for non-policy related checks.
  
 
The interface supports multiple [[General Ledger Profile]] expense entries per transaction.  The checks are all recorded under GL 2130: Vendor Payables.  When a transaction is recorded, the debit is recorded against the entered [[Bank Profile]], which can be a bank account, or an alternate bank account such as a credit card.   
 
The interface supports multiple [[General Ledger Profile]] expense entries per transaction.  The checks are all recorded under GL 2130: Vendor Payables.  When a transaction is recorded, the debit is recorded against the entered [[Bank Profile]], which can be a bank account, or an alternate bank account such as a credit card.   
  
 
[[Credit Card Processing For Expense Entry|Click here for instructions to record expense entries using a credit card]], instead of a [[Bank Profile|bank account]].
 
[[Credit Card Processing For Expense Entry|Click here for instructions to record expense entries using a credit card]], instead of a [[Bank Profile|bank account]].
 
== From the My Newton Campus Forum: Frequently Asked Questions ==
 
All Agency Systems customers are invited to join the [http://www.mynewtoncampus.com/forum/ My Newton Campus user community forum].
 
 
*[http://mynewtoncampus.com/forum/index.php?topic=96.0 Do I need to create a vendor profile for a one-time expense check?]
 
*[http://mynewtoncampus.com/forum/index.php?topic=92.0 Do I need to select "issue" after creating a check?]
 
*[http://mynewtoncampus.com/forum/index.php?topic=84.0 How do I change the G/L Sub-Type for an expense account?]
 
*[http://mynewtoncampus.com/forum/index.php?topic=19.0 How do I record an advertising expense reimbursement?]
 
  
 
== Vendor Payables - Create Check Without A Template ==
 
== Vendor Payables - Create Check Without A Template ==
 
See [[#Vendor Payables - Using Existing Check Template|Vendor Payables - Using Existing Check Template to create a check from a saved template.]]
 
See [[#Vendor Payables - Using Existing Check Template|Vendor Payables - Using Existing Check Template to create a check from a saved template.]]
#Select '''AP -> Check Transaction -> Non-Policy Related'''.
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#Select '''Accounting -> Non-Policy Related Checks (legacy)'''.
 
#Enter the '''[[Vendor Profile|Vendor Code]]'''.  
 
#Enter the '''[[Vendor Profile|Vendor Code]]'''.  
#Enter the '''Bank Code'''.  
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#Enter the '''[[Bank Profile|Bank Code]]'''.  
 
#Enter the '''Payable Date'''.
 
#Enter the '''Payable Date'''.
 
#Enter a short '''Description'''.  
 
#Enter a short '''Description'''.  
 
#For '''Printing Options''',select '''Print Check''' twice to set to '''Wire Check'''.  
 
#For '''Printing Options''',select '''Print Check''' twice to set to '''Wire Check'''.  
#:[[File:Vendorpay-wirecheck.png]]
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#:[[File:vendorpay-nonpolicy-wirecheck.png]]
 
#Enter the [[General Ledger Profile|'''GL Code''' for the expense]].  
 
#Enter the [[General Ledger Profile|'''GL Code''' for the expense]].  
 
#Enter the [[Department Profile|'''Department Code''']].
 
#Enter the [[Department Profile|'''Department Code''']].
 
#Enter the '''Sub GL''' if necessary.  
 
#Enter the '''Sub GL''' if necessary.  
 
#Enter the '''Amount'''.  
 
#Enter the '''Amount'''.  
#:[[File:Vendorpay-disburse.png]]
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#:[[File:vendorpay-nonpolicy-wirecheck-disburse.png]]
 
#Select '''Accept'''.  
 
#Select '''Accept'''.  
 
#Repeat steps 7-11 until all GL entries are listed.  
 
#Repeat steps 7-11 until all GL entries are listed.  
#When finished, select '''Save''', then '''Print''' or '''Exit'''.  
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#When finished, select '''Save''', then '''Print''' or '''Exit'''.
  
 
== Vendor Payables - Report of Existing Vendor Checks ==
 
== Vendor Payables - Report of Existing Vendor Checks ==
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== Vendor Payables - Create Check Template ==
 
== Vendor Payables - Create Check Template ==
#Select '''AP -> Check Transaction -> Non-Policy Related'''.
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#Select '''Accounting -> Non-Policy Related Checks (legacy)'''.
 
#Enter the '''[[Vendor Profile|Vendor Code]]'''.
 
#Enter the '''[[Vendor Profile|Vendor Code]]'''.
 
#Enter the '''Bank Code'''.  
 
#Enter the '''Bank Code'''.  
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#Enter a short '''Description'''.  
 
#Enter a short '''Description'''.  
 
#For '''Printing Options''',select '''Print Check''' twice to set to '''Wire Check'''.  
 
#For '''Printing Options''',select '''Print Check''' twice to set to '''Wire Check'''.  
#:[[File:Vendorpay-wirecheck.png]]
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#:[[File:vendorpay-nonpolicy-wirecheck.png]]
 
#Enter the [[General Ledger Profile|'''GL Code''' for the expense]].  
 
#Enter the [[General Ledger Profile|'''GL Code''' for the expense]].  
 
#Enter the [[Department Profile|'''Department Code''']].
 
#Enter the [[Department Profile|'''Department Code''']].
 
#Enter the '''Sub GL''' if necessary.  
 
#Enter the '''Sub GL''' if necessary.  
 
#Enter the '''Amount'''.  
 
#Enter the '''Amount'''.  
#:[[File:Vendorpay-disburse.png]]
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#:[[File:vendorpay-nonpolicy-wirecheck-disburse.png]]
 
#Select '''Accept'''.  
 
#Select '''Accept'''.  
 
#Repeat steps 7-11 until all GL entries are listed.  
 
#Repeat steps 7-11 until all GL entries are listed.  
 
#When finished, select '''Store''' to save the check template. '''Do Not Select Save'''.  
 
#When finished, select '''Store''' to save the check template. '''Do Not Select Save'''.  
#:[[File:Vendorpay-store.png]]
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#:[[File:vendorpay-nonpolicy-wirecheck-store.png]]
 
#Selecting '''Store''' will not create a check, it will only create a check template.  After storing the template, to create a check, select '''Save''' or [[#Vendor Payables - Using Existing Check Template|see the section below]].  
 
#Selecting '''Store''' will not create a check, it will only create a check template.  After storing the template, to create a check, select '''Save''' or [[#Vendor Payables - Using Existing Check Template|see the section below]].  
#:[[File:Vendorpay-store-save.png]]
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#:[[File:vendorpay-nonpolicy-wirecheck-save.png]]
  
 
== Vendor Payables - Using Existing Check Template ==
 
== Vendor Payables - Using Existing Check Template ==
#Select '''AP -> Check Transaction -> Non-Policy Related'''.
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#Select '''Accounting -> Non-Policy Related Checks (legacy)'''.
 
#Enter the '''[[Vendor Profile|Vendor Code]]'''.  The previously stored check template details will load.  
 
#Enter the '''[[Vendor Profile|Vendor Code]]'''.  The previously stored check template details will load.  
 
#*To edit an existing '''Check Disbursement Amount''', enter the matching '''GL Code''' and '''Department'''.  Enter the new '''Amount''', and select '''Modify'''.  
 
#*To edit an existing '''Check Disbursement Amount''', enter the matching '''GL Code''' and '''Department'''.  Enter the new '''Amount''', and select '''Modify'''.  
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#*To remove all existing '''Check Disbursements''', select '''Remove All'''.  
 
#*To remove all existing '''Check Disbursements''', select '''Remove All'''.  
 
#*Select '''Store''' to update the check template with the new '''Check Disbursements'''.  
 
#*Select '''Store''' to update the check template with the new '''Check Disbursements'''.  
#:[[File:Vendorpay-template-modify.png]]
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#:[[File:vendorpay-nonpolicy-template-modify.png]]
 
#To create a check, select '''Save'''.
 
#To create a check, select '''Save'''.
  
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=== Employee Salary Payroll Check Template ===
 
=== Employee Salary Payroll Check Template ===
 
Each employee must be assigned a [[Vendor Profile|Vendor Code]].  
 
Each employee must be assigned a [[Vendor Profile|Vendor Code]].  
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 +
To include producer commission with a payroll check see: [[Producer Payables: Include Producer Commission in Payroll Check]]
  
 
{| class="wikitable"
 
{| class="wikitable"
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|}
 
|}
  
#Select '''AP -> Check Transaction -> Non-Policy Related'''.
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#Select '''Accounting -> Non-Policy Related Checks (legacy)'''.
 
#Enter the '''[[Vendor Profile|Vendor Code]]''' for the employee.  
 
#Enter the '''[[Vendor Profile|Vendor Code]]''' for the employee.  
 
#Enter the '''Bank Code'''.  
 
#Enter the '''Bank Code'''.  
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|}
 
|}
  
#Select '''AP -> Check Transaction -> Non-Policy Related'''.
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#Select '''Accounting -> Non-Policy Related Checks (legacy)'''.
 
#Enter the '''[[Vendor Profile|Vendor Code]]'''.  
 
#Enter the '''[[Vendor Profile|Vendor Code]]'''.  
 
#Enter the '''Bank Code'''.  
 
#Enter the '''Bank Code'''.  

Latest revision as of 17:53, 17 April 2019

Related Pages
Related Categories

Non-policy related expense transactions can be recorded as wire or regular checks using the Non-Policy Related Checks (legacy) interface.

Ic info black 24dp.png Vouchers are the replacement for non-policy related checks.

The interface supports multiple General Ledger Profile expense entries per transaction. The checks are all recorded under GL 2130: Vendor Payables. When a transaction is recorded, the debit is recorded against the entered Bank Profile, which can be a bank account, or an alternate bank account such as a credit card.

Click here for instructions to record expense entries using a credit card, instead of a bank account.

Vendor Payables - Create Check Without A Template

See Vendor Payables - Using Existing Check Template to create a check from a saved template.

  1. Select Accounting -> Non-Policy Related Checks (legacy).
  2. Enter the Vendor Code.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check.
    Vendorpay-nonpolicy-wirecheck.png
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
    Vendorpay-nonpolicy-wirecheck-disburse.png
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed.
  13. When finished, select Save, then Print or Exit.

Vendor Payables - Report of Existing Vendor Checks

See Report: Check Register to run a report for existing Non-Policy Related checks.

Vendor Payables - Create Check Template

  1. Select Accounting -> Non-Policy Related Checks (legacy).
  2. Enter the Vendor Code.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check.
    Vendorpay-nonpolicy-wirecheck.png
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
    Vendorpay-nonpolicy-wirecheck-disburse.png
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed.
  13. When finished, select Store to save the check template. Do Not Select Save.
    Vendorpay-nonpolicy-wirecheck-store.png
  14. Selecting Store will not create a check, it will only create a check template. After storing the template, to create a check, select Save or see the section below.
    Vendorpay-nonpolicy-wirecheck-save.png

Vendor Payables - Using Existing Check Template

  1. Select Accounting -> Non-Policy Related Checks (legacy).
  2. Enter the Vendor Code. The previously stored check template details will load.
    • To edit an existing Check Disbursement Amount, enter the matching GL Code and Department. Enter the new Amount, and select Modify.
    • To remove an existing Check Disbursement, enter the matching GL Code and Department. Select Remove.
    • To remove all existing Check Disbursements, select Remove All.
    • Select Store to update the check template with the new Check Disbursements.
    Vendorpay-nonpolicy-template-modify.png
  3. To create a check, select Save.

Vendor Payables - Check Template Examples

Employee Salary Payroll Check Template

Each employee must be assigned a Vendor Code.

To include producer commission with a payroll check see: Producer Payables: Include Producer Commission in Payroll Check

Example General Ledger Check Disbursements
General Ledger Code GL Name Dpt Code Amount
6001 Office Salaries GA 3000.00
2122 Federal Tax Withholding GA -186.00
2121 Medicare GA -43.50
2126 Social Security WH GA -186.00
  1. Select Accounting -> Non-Policy Related Checks (legacy).
  2. Enter the Vendor Code for the employee.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check or leave the default Printing Options -> Print Check.
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed. (See example chart above).
  13. When finished, select Store to save the check template. Do Not Select Save.

After storing the template, to create a check, select Save or see the section above.

Federal Tax Payroll Check Template

Create a Vendor Code for Payroll Tax used to move the Federal Tax Withholding from the employee salary payroll check to an expense General Ledger Account.

The Federal Tax Withholding account must match the account used for the employee salary payroll check.

Example General Ledger Check Disbursements
General Ledger Code GL Name Dpt Code Amount
2122 Federal Tax Withholding GA -1860.00
6028 Payroll Taxes GA 1860.00
  1. Select Accounting -> Non-Policy Related Checks (legacy).
  2. Enter the Vendor Code.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check.
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed. (See example chart above. The Check Total should be 0.00.)
  13. When finished, select Store to save the check template. Do Not Select Save.

After storing the template, to create a check, select Save or see the section above.