Difference between revisions of "Non-Policy Related Checks"

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#:[[File:Vendorpay-template-modify.png]]
 
#:[[File:Vendorpay-template-modify.png]]
 
#To create a check, select '''Save'''.
 
#To create a check, select '''Save'''.
 +
 +
== Vendor Payables - Check Template Examples ==
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 +
=== Employee Salary Payroll Check Template ===
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Each employee must be assigned a [[Vendor Profile|Vendor Code]].
 +
 +
{| class="wikitable"
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|-
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|colspan = "4" align="center"|Example [[General Ledger Profile|General Ledger]] Check Disbursements
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|-
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! [[General Ledger Profile|General Ledger Code]]
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! GL Name
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! [[Department Profile|Dpt Code]]
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! Amount
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|-
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|6001
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|Office Salaries
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|GA
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|align="right"|3000.00
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|-
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|2122
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|Federal Tax Withholding
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|GA
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|align="right"| -186.00
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|-
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|2121
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|Medicare
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|GA
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|align="right"| -43.50
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|-
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|2126
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|Social Security WH
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|GA
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|align="right"| -186.00
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|}
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 +
#Select '''AP -> Check Transaction -> Non-Policy Related'''.
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#Enter the '''[[Vendor Profile|Vendor Code]]''' for the employee.
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#Enter the '''Bank Code'''.
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#Enter the '''Payable Date'''.
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#Enter a short '''Description'''.
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#For '''Printing Options''',select '''Print Check''' twice to set to '''Wire Check''' or leave the default '''Printing Options -> Print Check'''.
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#Enter the [[General Ledger Profile|'''GL Code''' for the expense]].
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#Enter the [[Department Profile|'''Department Code''']].
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#Enter the '''Sub GL''' if necessary.
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#Enter the '''Amount'''.
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#Select '''Accept'''.
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#Repeat steps 7-11 until all GL entries are listed. ''(See example chart above)''.
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#When finished, select '''Store''' to save the check template. '''Do Not Select Save'''.
 +
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After storing the template, to create a check, select '''Save''' or [[#Vendor Payables - Using Existing Check Template|see the section above]].
 +
 +
=== Federal Tax Payroll Check Template ===
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Create a [[Vendor Profile|Vendor Code]] for Payroll Tax used to move the '''Federal Tax Withholding''' from [[#Employee Salary Payroll Check Template|the employee salary payroll check]] to an expense [[General Ledger Profile|General Ledger Account]].
 +
 +
The '''Federal Tax Withholding''' account must match the account used for [[#Employee Salary Payroll Check Template|the employee salary payroll check]].
 +
 +
{| class="wikitable"
 +
|-
 +
|colspan = "4" align="center"|Example [[General Ledger Profile|General Ledger]] Check Disbursements
 +
|-
 +
! [[General Ledger Profile|General Ledger Code]]
 +
! GL Name
 +
! [[Department Profile|Dpt Code]]
 +
! Amount
 +
|-
 +
|2122
 +
|Federal Tax Withholding
 +
|GA
 +
|align="right"| -1860.00
 +
|-
 +
|6028
 +
|Payroll Taxes
 +
|GA
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|align="right"| 1860.00
 +
|}
 +
 +
#Select '''AP -> Check Transaction -> Non-Policy Related'''.
 +
#Enter the '''[[Vendor Profile|Vendor Code]]'''.
 +
#Enter the '''Bank Code'''.
 +
#Enter the '''Payable Date'''.
 +
#Enter a short '''Description'''.
 +
#For '''Printing Options''',select '''Print Check''' twice to set to '''Wire Check'''.
 +
#Enter the [[General Ledger Profile|'''GL Code''' for the expense]].
 +
#Enter the [[Department Profile|'''Department Code''']].
 +
#Enter the '''Sub GL''' if necessary.
 +
#Enter the '''Amount'''.
 +
#Select '''Accept'''.
 +
#Repeat steps 7-11 until all GL entries are listed. ''(See example chart above.  The '''Check Total should be 0.00.''')''
 +
#When finished, select '''Store''' to save the check template. '''Do Not Select Save'''.
 +
 +
After storing the template, to create a check, select '''Save''' or [[#Vendor Payables - Using Existing Check Template|see the section above]].

Revision as of 17:48, 29 July 2014

Related Pages
Related Categories

All non-policy related expense transactions are recorded as wire or regular checks using the Non-Policy Related Checks interface.

The interface supports multiple General Ledger Profile expense entries per transaction. The checks are all recorded under GL 2130: Vendor Payables. When a transaction is recorded, the debit is recorded against the entered Bank Profile, which can be a bank account, or an alternate bank account such as a credit card.

Click here for instructions to record expense entries using a credit card, instead of a bank account.

Vendor Payables - Create Check Without A Template

See Vendor Payables - Using Existing Check Template to create a check from a saved template.

  1. Select AP -> Check Transaction -> Non-Policy Related.
  2. Enter the Vendor Code.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check.
    Vendorpay-wirecheck.png
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
    Vendorpay-disburse.png
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed.
  13. When finished, select Save, then Print or Exit.

Vendor Payables - Create Check Template

  1. Select AP -> Check Transaction -> Non-Policy Related.
  2. Enter the Vendor Code.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check.
    Vendorpay-wirecheck.png
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
    Vendorpay-disburse.png
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed.
  13. When finished, select Store to save the check template. Do Not Select Save.
    Vendorpay-store.png
  14. Selecting Store will not create a check, it will only create a check template. After storing the template, to create a check, select Save or see the section below.
    Vendorpay-store-save.png

Vendor Payables - Using Existing Check Template

  1. Select AP -> Check Transaction -> Non-Policy Related.
  2. Enter the Vendor Code. The previously stored check template details will load.
    • To edit an existing Check Disbursement Amount, enter the matching GL Code and Department. Enter the new Amount, and select Modify.
    • To remove an existing Check Disbursement, enter the matching GL Code and Department. Select Remove.
    • To remove all existing Check Disbursements, select Remove All.
    • Select Store to update the check template with the new Check Disbursements.
    Vendorpay-template-modify.png
  3. To create a check, select Save.

Vendor Payables - Check Template Examples

Employee Salary Payroll Check Template

Each employee must be assigned a Vendor Code.

Example General Ledger Check Disbursements
General Ledger Code GL Name Dpt Code Amount
6001 Office Salaries GA 3000.00
2122 Federal Tax Withholding GA -186.00
2121 Medicare GA -43.50
2126 Social Security WH GA -186.00
  1. Select AP -> Check Transaction -> Non-Policy Related.
  2. Enter the Vendor Code for the employee.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check or leave the default Printing Options -> Print Check.
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed. (See example chart above).
  13. When finished, select Store to save the check template. Do Not Select Save.

After storing the template, to create a check, select Save or see the section above.

Federal Tax Payroll Check Template

Create a Vendor Code for Payroll Tax used to move the Federal Tax Withholding from the employee salary payroll check to an expense General Ledger Account.

The Federal Tax Withholding account must match the account used for the employee salary payroll check.

Example General Ledger Check Disbursements
General Ledger Code GL Name Dpt Code Amount
2122 Federal Tax Withholding GA -1860.00
6028 Payroll Taxes GA 1860.00
  1. Select AP -> Check Transaction -> Non-Policy Related.
  2. Enter the Vendor Code.
  3. Enter the Bank Code.
  4. Enter the Payable Date.
  5. Enter a short Description.
  6. For Printing Options,select Print Check twice to set to Wire Check.
  7. Enter the GL Code for the expense.
  8. Enter the Department Code.
  9. Enter the Sub GL if necessary.
  10. Enter the Amount.
  11. Select Accept.
  12. Repeat steps 7-11 until all GL entries are listed. (See example chart above. The Check Total should be 0.00.)
  13. When finished, select Store to save the check template. Do Not Select Save.

After storing the template, to create a check, select Save or see the section above.

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