Apply Client Cash Balance to an Invoice

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Revision as of 19:57, 29 October 2014 by Mlively (Talk | contribs) (added video)
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Cash Transaction: Unapply and Reapply to Invoices

The process below is used when an existing client cash transaction has an unapplied on-account amount, and the amount should be applied in full or in part to an invoice, or a series of invoices.

Apply Client Cash Balance to an Invoice

  1. Load the client on one of the four client tabs.
  2. Select the Account tab at the bottom to view the client's current balance. (GL 1120 - Client Receivables)
    Cltexp-account.png
  3. Double-Click to open the invoice details, then double-click on any invoice line to open Express Billing.
    Cltexp-account-onaccount-cashandsingleinvoice.png
  4. Select Payments -> Attach Cash -> Search Client On-Account Cash.
    Expressbill-payments-attach-client.png
  5. Select the Cash # by selecting the box, and select Apply.
    Expressbill-payments-attach-client-find.png
  6. Select Exit to close Express Billing.

Apply Client Cash Balance to Multiple Invoices

  1. Load the client on one of the four client tabs.
  2. Select the Account tab at the bottom to view the client's current balance. (GL 1120 - Client Receivables)
    Cltexp-account.png
  3. Verify the account balance shows multiple outstanding Agency Bill invoices, and an on-account cash receipt balance.
    Cltexp-account-onaccount-cash.png
  4. Select Reconcile on the top toolbar.
    Cltexp-account-reconcile.png
  5. Verify the date range will include all invoices displayed on the client's account tab.
    Cltexp-account-reconcile-dates.png
  6. Select Ok.
  7. Select Use an Existing Cash Transaction to Pay.
  8. Select Search.
    Cltexp-account-reconcile-useexcash.png
  9. Select the correct receipt, and select Ok.
    Cltexp-account-reconcile-useexcash-find.png
  10. Select Ok.
  11. Right-Click and select Pay All In Full to pay all listed invoices. (To pay individual invoices, Right-Click on each invoice and select Pay This Invoice In Full.)
    Cltexp-account-reconcile-payall.png
    See Reconcile Client Receivables for additional options and instructions.
  12. Select Perform Reconciliation to apply the payment to each invoice.
  13. Select Ok.