Newton Release Notes: Spring 2017

The Newton development team has been very busy working on a large project converting all of our frameworks and codebase to the latest components. This project is strategically important because it allows us to continually update and upgrade our system on an ongoing basis to ensure a low cost of ownership for our customers.

Newton by Agency Systems has been updated with a modern design and a streamlined category-based menu system. The updated interface provides easy access to common functions and leverages informational dashboards as sub-tabs to provide a streamlined multi-tasking environment.

Product Highlights

Category-based main menu system. (See: Newton Main Menu - Quick Start Guide.pdf)
Report Shortcuts that pre-fill filters providing faster access to common reports.
Seamless Multitasking: Policies and client diaries will now open as sub-tabs on a client.
Toolbar updates with standard action menus including new functions.
Additional Interest improvements including Form Bundle integration.
Custom Form: Truckers Insurance Application and dozens of Updated ACORD Forms.
Automatic validation and reporting options for reconcile including producer payables.

Policy Dashboard - Create Menu

Navigation

See Newton Main Menu - Quick Start Guide.pdf for a printable cheat sheet of main menu changes.

Main Menu

Newton's main menu has been updated with new categories organized by agency functions. The main menu also includes easy access to the user-defined favorites list and each of the powerful keyword search options, available with a single mouse click or a simple keyboard shortcut.

Find Client: Client Keyword Search - Perform a search for a client. (F3)
Find Policy: Policy Keyword Search - Perform a search for a policy. (Shift + F3)
Find Insured: Named Insured Keyword Search - Perform a search for a named insured on an Agent. (Ctrl + F3).

Find Insured is only visible for General Agencies (GAs) or retail agencies with Broker Billed clients who have enabled the user preference.

Policy Express is now labeled as the Policy Dashboard.

Express Billing is now labeled as Policy & Billing

Report Shortcuts

The Client, Company, Producer, and Vendor menus contain new report shortcuts that pre-fill filters providing faster access to common reports.

Selecting a report shortcut will display the full reports menu with the required menu items automatically selected. (Pictured below in red.)

Select the desired date range, optionally using the right-click shortcuts within each field to quickly jump to specific days, and run the report.

There are dozens of report shortcuts available for premium production reports, expiration lists, claims reports, client or company cash reports and more.

Tabs and Sub-Tabs

Multitasking between multiple clients, and multiple policies within each client has never been easier. Policies and client diaries will now open as sub-tabs on a client.

If a policy or diary is selected from the User Dashboard, Management Tab, or Company Tab, Newton will automatically load the client tab first, then the selected item as a sub-tab.

Multiple policies or diaries can be opened on the same client.
When a Client Tab is closed, all sub-tabs will be automatically closed.

Optionally, the diary and policy dashboard windows can still be configured to open as a window by selecting the user preference within Setup -> Preferences -> User Options.

Closing Tabs

When a tab is closed, the system will automatically switch to the tab to the right. When there are no tabs remaining, the system will automatically switch to the first tab.

To close all open client tabs quickly, select the first client tab and select Exit. Without moving the mouse, continue selecting Exit until all tabs are closed.

Toolbars

Download

Company Form Lists

The list of forms provided within a company download will automatically populate the ACORD 829: Forms and Endorsements Schedule.

Example - Download Risk Data

Example - ACORD 829: Forms and Endorsements Schedule

The ACORD 829 is automatically created by download by default. If the ACORD 829 is not created, the company form list is placed in the Remarks sections of the appropriate ACORD applications.

To disable the ACORD 829 within download:

Select Company -> Download -> Options -> AL3 (tab).
Deselect "Download ACORD 829 for company form lists".
Select OK and close the Download Management Center.

Garaging Address

The garaging address (City, State, Zip) provided within a company download will automatically populate the Garaging tab of the vehicle schedule for new or edited vehicles.

Example - Download Risk Data

Example - Vehicle Schedule: Garaging tab

The updated garaging information will automatically populate the vehicle schedule sections of the the appropriate ACORD forms, such as the ACORD 127: Business Auto Section and ACORD 129: Vehicle Schedule.

Property Location Description

The property schedule can now import the property address into the location description field. The location description field is located on a number of certificates to display location information for property interests.

The location description field is also populated by download for new properties, or existing properties if empty.

Forms

Additional Interests

Dozens of forms have additional interest sections, and the exact contents of these sections vary between forms and, on each form, they vary from edition to edition.

Additional Interests have been improved in a number of areas including:

Reduction in the number of additional interest profiles created by Download.
Allowing conduit transfer of additional interests from one form to another.
Allowing form bundles to lift additional interest options off the form.
Allowing form bundles to fill additional interest sections on forms.

Downloading Additional Interests

When a new additional interest is created from download, the legacy Details tab within the main profile will no longer be populated. This information will now be populated in the interest properties section when the interest is added to a policy, vehicle, or driver from download. See #Additional Interest Properties for more information.

Additional improvements to automatic matching of existing interests within download will reduce the number of interest profiles by automatically correcting inconsistent address information specified by insurance carriers.

Additional Interest Properties

The additional interest properties are available from the Policy Dashboard -> Interests band, or from the interest section of a Vehicle, Property, or Equipment item. The options window provides form-specific entry fields, including an updated ACORD 45 tab.

Any settings saved to the ACORD 45 tab will be shared and displayed on the other form-specific tabs, such as the ACORD 27 pictured below.

The interest property options will be automatically set by Download when applicable.

Adding An Existing Interest To A Form

There are now two buttons when you select the choose interest button on ACORDS (non certs). One to choose from client interests (new), and one to choose from the master list. Choose From Client List borrows a lot from the Copy Interests function within certs, but with a simplified interface.

Selecting Choose From Client List

Lists interests in bundles.
Lists interests on schedule items, such as properties and vehicles.
Lists interests on Certificates.
Lists policy interests.

The interests are only listed a single time, even if they appear in multiple locations.

Form Bundles with Additional Interests

Additional interests are now listed within the form bundle window. An additional interest is added to a form bundle when an ACORD form with an interest is added or updated. The interest list automatically includes any properties included on the ACORD form.

Interests can also be manually updated using the right-click menu from within the form bundle window.

Interests with a form bundle can be selected as a group when adding a group of interests to a certificate, such as the ACORD 25 Certificate of Liability Insurance.

Form Function Updates

Form and schedule windows should save their window position now. Each form/schedule has its own place; ie Acord 80 remembers its spot, Acord 125 has another spot, etc, but individual form instances do not remember their spot (unlike the form bundle windows where they do).

ACORD Question "Mark All No" Buttons

A number of ACORD forms contain buttons for question pages to "mark all answers no". Selecting the button will place a 'N' for each question within the section. Some forms have multiple buttons, one for each section, such as the ACORD 83 Personal Umbrella Application.

Empty Pages With Only A Customer Number

ACORD forms with only a customer number on a page are now considered "no data pages". For example, pages 3 and 4 on the ACORD 2: Automobile Loss Notice.

Select Setup -> Configure Forms -> Configure, then choose to print, don't print, or ask to print pages with no data.

For more information, see: Configure Forms.

Evidence of Property Insurance (ACORD 27)

The Evidence of Property Insurance can import coverage details from other ACORD forms, such as the Certificate of Property Insurance (ACORD 24). The form can also display custom property values per property, for each interest on that property.

The values for a property are saved by editing the details of a property, and selecting the correct coverage screens for each ACORD form.

The ACORD 27 details can now import previously entered coverage details from the Property Section (ACORD 140) details.

Load the Client.
Expand the Properties section.
Select the property from the list to open the property details.
Select the Additional tab.
Select the "When printing ACORD 27, override coverage with property values" checkbox.
Select the Override Acord 27, 2016-03 Fields button.
Select the "Fill Fields from 140" button. The existing ACORD 140 values will transfer to the corresponding ACORD 27 values.

NC FS-1 North Carolina Certificate of Liability Insurance

Automatically fills the policy date information and includes options to import vehicle and driver information previously saved to the client.

Personal Umbrella Application (ACORD 83)

Pages 1 and 2 can import information from the ACORD 90, 84, 82, 80. Vehicle, Driver, and Property integration is available on page 2, allowing data to import from the client schedules.

Truckers Insurance Application (TruckApp)

A new custom Truckers Insurance Application is now available. The simple one page form can import from both the vehicle and driver schedule and is designed as a replacement for the complex ACORD trucking applications.

Example: Truckers Insurance Application.pdf

Years Experience / Year Licensed

The columns for Years Experience (YRS EXP) and Year Licensed (YEAR LIC) can now be optionally split from the Date First Licensed value.

The Driver Schedule has two additional fields. When the new driver fields are populated, the ACORD forms will automatically display the new values.

Commercial License Date: Date first issued a commercial license.
Date Experience Started: Date first doing whatever they're doing now.

Example:

J.P Doe - Date Licensed configured as 02/02/2001.

Date Licensed 02/02/2001

Additional fields populated for Commercial License Date and Date Experience Started.

The changes apply to the ACORD 127: Business Auto Section, ACORD 163: Driver Information Schedule, and the Truckers Insurance Application.

Forms Interface

Button Color

Buttons within forms have color to assist with visual identification due to style changes in Windows decreasing visibility.

Create New Form Window

The create new form window displays a date column by default. There is a checkbox to show hidden and replaced forms, such as expired versions that have been replaced with newer revisions.

The list can be filtered by typing the name of a form, or the number of a form. For example "truck" for trucking application, or "25" for the ACORD 25 Certificate of Liability. The entered filter can be viewed in the title bar of a window. To clear the filter, press <backspace>.

Keyboard Shortcuts for Page Navigation

New keyboard shortcuts have been added to the forms entry interface for quickly moving up and down the page. In addition, a new <CTRL + TAB> option is available to jump to the top of the next page. The new shortcuts allow the operator to quickly navigate without taking their hands off of the keyboard.

PgUp - Moves page upward and moves tab location.

PgDown - Moves page down and moves tab location.

Ctrl-PgUp - Moves to top of page and first tab location.

Ctrl-PgDown - Moves to bottom of page and last tab location.

Ctrl-Tab - Move to next page and pop to top and first tab location.

Ctrl-Shift-Tab - Move to previous page and pop to top and first tab location.

Shift-PgDown - Move forward 10 tab spots, if that moves to next page then turn page and select first tab stop.

Shift-PgUp - Move backward 10 tab spots, if that moves to previous page then turn page and select last tab stop.

Updated ACORD Forms

Number	Name	Form Version
20	Certificate of Aviation Liability Insurance	(2016/03)
21	Certificate of Aircraft Insurance	(2016/03)
22	Intermodal Interchange Certificate of Insurance	(2016/03)
23	Vehicle or Equipment Certificate of Insurance	(2016/03)
24	Certificate of Property Insurance	(2016/03)
25	Certificate of Liability Insurance	(2016/03)
27	Evidence of Property Insurance	(2016/03)
29	Evidence of Flood Insurance	(2016/03)
30	Certificate of Garage Insurance	(2016/03)
45	Additional Interest Schedule	(2016/03)
50-CT	Insurance Identification Card	(2009/01)
50-TN	Insurance Identification Card	(2007/02)
50-WM Set	Insurance Identification Card	(2007/02)
51-NJ	Permanent Insurance Identification Card	(2007/06)
51-NJ Set	Permanent Insurance Identification Card Set	(2007/06)
61-ID	Auto Supplement	(2009/01)
61-UT	Auto Supplement	(2013/04)
70	Personal Policy Change Request (Except Auto)	(2015/09)
71	Personal Auto Policy Change Request	(2015/09)
81	Personal Inland Marine Application	(2016/03)
82	Watercraft Application	(2016/03)
83	Personal Umbrella Application	(2013/09)
83	Personal Umbrella Application	(2016/03)
84	Dwelling Fire Application	(2016/03)
125	Commercial Insurance Application	(2016/03)
126	Commercial General Liability Section	(2016/03)
127	Business Auto Section	(2015/12)
133	Worker's Compensation Insurance Plan	(2015/05)
137-AL	Commercial Auto	(2015/12)
137-AR	Commercial Auto	(2015/12)
137-AZ	Commercial Auto	(2015/12)
137-CA	Commercial Auto	(2015/12)
137-CO	Commercial Auto	(2015/12)
137-CT	Commercial Auto	(2015/12)
137-DC	Commercial Auto	(2015/12)
137-DE	Commercial Auto	(2015/12)
137-FL	Commercial Auto	(2015/12)
137-GA	Commercial Auto	(2015/12)
137-HI	Commercial Auto	(2015/12)
137-IA	Commercial Auto	(2015/12)
137-ID	Commercial Auto	(2015/12)
137-IL	Commercial Auto	(2015/12)
137-IN	Commercial Auto	(2015/12)
137-KS	Commercial Auto	(2015/12)
137-KY	Commercial Auto	(2015/09)
137-LA	Commercial Auto	(2015/12)
137-MA	Commercial Auto	(2015/12)
137-MD	Commercial Auto	(2015/12)
137-ME	Commercial Auto	(2015/12)
137-MI	Commercial Auto	(2015/12)
137-MN	Commercial Auto	(2015/12)
137-MO	Commercial Auto	(2015/12)
137-MS	Commercial Auto	(2015/12)
137-MT	Commercial Auto	(2015/12)
137-NC	Commercial Auto	(2015/12)
137-ND	Commercial Auto	(2015/12)
137-NE	Commercial Auto	(2015/12)
137-NH	Commercial Auto	(2015/12)
137-NJ	Commercial Auto	(2015/12)
137-NM	Commercial Auto	(2015/12)
137-NY	Commercial Auto	(2015/12)
137-OH	Commercial Auto	(2015/12)
137-OK	Commercial Auto	(2015/12)
137-OR	Commercial Auto	(2015/12)
137-PA	Commercial Auto	(2015/12)
137-SC	Commercial Auto	(2015/12)
137-SD	Commercial Auto	(2015/12)
137-TN	Commercial Auto	(2015/12)
137-TX	Commercial Auto	(2015/12)
137-UT	Commercial Auto	(2015/12)
137-VA	Commercial Auto	(2015/12)
137-VT	Commercial Auto	(2015/12)
137-WI	Commercial Auto	(2015/12)
137-WV	Commercial Auto	(2015/12)
137-WA	Commercial Auto	(2015/12)
137-WY	Commercial Auto	(2015/12)
138-DE	Garage And Dealers	(2015/12)
138-KY	Garage And Dealers	(2015/09)
138-NE	Garage And Dealers	(2015/12)
138-TN	Garage And Dealers	(2015/12)
138-TX	Garage And Dealers	(2015/12)
138-VA	Garage And Dealers	(2015/12)
143	Transportation Section	(2013/09)
144	Glass and Sign Section	(2013/09)
145	Accounts Receivable / Valuable Papers	(2013/09)
147	Installation/Builders Risk Section	(2016/03)
163	Commercial Auto Driver Information Schedule	(2012/06)
190	Supplemental Property Application	(2013/09)
302	Flood Insurance General Change Endorsement	(2015/04)
327	Airport And FBO Liability Section	(2014/12)
330	Aircraft Section	(2014/12)
803	Liquor Liability Section	(2014/12)
811	Value Reporting Information	(2014/12)
829	Forms and Endorsements Schedule	(2009/05)
854-CA	Fair Plan Property Insurance Application for Dwelling Insurance	(2015/01)
855-CA	California Fair Plan Property Insurance Application for Commercial Insurance	(2015/01)
856-CA	Fair Plan Property Insurance Application for Businessowners Insurance	(2016/01)
857-CA	Earthquake Authority Earthquake Insurance Application	(2011/02)
NC FS-4	North Carolina Notice of Termination of Liability Insurance
TruckApp	Truckers Insurance Application	(2016/09)

Reconcile

Adjustment Invoices

The adjust invoice screen has a number of improvements designed to make it easier to select the specific payable or receivable to adjust, easier to calculate the amount of the adjustment, and faster to enter.

The adjust invoice screen will now show the adjusted invoice balance, which includes payments. This is helpful in calculating the adjustment invoice value if the receivable or payable balance needs to be 0.00.
The adjustment invoice window within reconcile receivables and payables automatically deselects the bottom “Tie adjustments to client/company adjustment” for company and producer reconciles by default.
The adjustment window will now automatically select and highlight the adjusted field according to the active reconcile screen. For example, reconcile company payables will select the company value, and reconcile producer payables will select the producer 1 or producer 2 value.
Since the value is automatically highlighted, keyboard shortcuts can be used to start the adjustment (CTRL + A), or enter the values quickly without using the mouse.
The adjustment screen will also remember the last adjustment transaction code used, and pre-fill it automatically.

Bank Reconcile

There is a new right-click menu option: Edit Reconcile Details… The detail window displays the start and end date for the bank reconcile, the entered statement balance, and the calculated (all items/control totals) balance.

The statement balance can be modified if entered incorrectly, added if skipped initially, or removed if added incorrectly.
The Bank Balance section of the bank reconcile window will automatically switch modes if the statement balance is added / removed. (Statement Balance vs Bank Balance)

Producer Payables

There is a new option in reconcile producer payables which ignores client balances. Selecting the option will display any invoice with a producer payable balance, even if no client payment is attached.

This will not affect the amount calculated for “pay all in trust”, but it will allow the user to manually mark the invoices to pay, or pay all in full.
Batch reconcile producer payables also includes the new option.

Reconcile Validation Engine

Reconcile payables and receivables now automatically verifies the invoices when you resume a saved reconcile in progress. It performs the same verification when you select process all, or when batch reconcile payables is used.

It will update the invoice amounts (including new lines), and remove items as needed.
It will reduce the payment amount if an invoice is removed entirely. (Sub-GL change or invoice deleted).
It will not reduce the payment amount if an invoice amount is changed. After an invoice change has been detected, edit the payment details or select the desired Pay All action to recalculate the payment amounts.
It will not add new invoices automatically, however that can still be done with the right-click menu within reconcile.

Bank Reconcile Validation

Bank reconcile automatically verifies any Cash, Check, or Journal entries when you resume a saved reconcile in progress. It performs the same verification when you select process all.

It will update the reconcile totals automatically when items are removed, or amounts are changed.
It will not add new transactions automatically, however that can still be done with the right-click menu within reconcile.

Select Actions When Reconcile Completes

The reconcile functions in Newton provide the ability to run reports from the archive of processed items. The reconcile functions can also be configured to automatically create and store .PDF copies of the reports as each item is processed. The .PDF copies can be stored on the various attachment bands within Newton (Client Tab -> Attachments, Company Tab -> Attachments), or externally in a user-specified folder.

Reconcile Producer Payables can optionally email the producer's report, in addition to placing the .PDF archive in the user-specified Archive folder.
These settings apply to both individual reconciles and Batch Reconcile Company/Producer Payables.
The automatic actions do not require any additional steps, clicks, or prompts during processing.

Reconcile Functions With Automatic Actions:

Bank Deposit Wizard
Bank Reconcile
Client Receivables
Company Payables
Company Receivables
Producer Payables (Includes .PDF or email)

Configure Invoice Reconcile Actions

Select AP -> Reconcile Payables.
Select Other -> Select Actions When Reconcile Completes...
Check to enable or disable the different report options. If Save report to archive is selected for any option, select the desired Archive Folder. (Each Newton user can have a different archive folder providing the option to store the files in a secure local folder on the workstation.)
Select OK.

Configure Bank Reconcile Actions

Select GL -> Bank Reconcile.
Select Other -> Select Actions When Bank Reconcile Completes...
Check to enable or disable the different report options. If Save report to archive is selected for any option, select the desired Archive Folder. (The Archive folder is shared with the invoice reconcile archive folder.)
Select OK.

Other

Easy MAPI Outlook integration updated to version 7.1.5.3.
Management Add-ons: Backdated transactions includes GL, SUB-GL and Amount columns.
Management Add-ons: Client - Clients by territory