Reconcile Company Payables - Revision history

Brutledge at 19:23, 19 July 2021

2021-07-19T19:23:54Z

Kcrenshaw: updated how to access security system only

2019-03-25T17:07:57Z

updated how to access security system only

Kcrenshaw: updated how to access only

2019-03-07T17:28:47Z

updated how to access only

Mlively: Added FAQ

2015-11-17T20:08:19Z

Added FAQ

Mlively: /* Review Reconcile Archive (Completed) */ updated for 2015

2015-08-25T13:18:59Z

Review Reconcile Archive (Completed): updated for 2015

Mlively at 14:06, 19 March 2015

2015-03-19T14:06:08Z

Mlively: added ignore invoices video

2015-03-19T14:04:00Z

added ignore invoices video

Mlively: added adjust invoice

2015-02-09T16:14:32Z

added adjust invoice

Mlively: /* Start a Reconcile: Additional Options */

2014-12-17T15:23:36Z

Start a Reconcile: Additional Options

Mlively: /* Step 2: Verify Payment Details and Earned Income Transfer */ grammar

2014-10-28T17:54:39Z

Step 2: Verify Payment Details and Earned Income Transfer: grammar

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 </tr>
 </table>
 The Reconcile Company Payables interface is used to create [[General Ledger Profile|GL-2110]] [[Company Profile|company]] payable [[:Category:Checks|checks]] against [[:Category:Agency Bill|Agency Bill invoices]].
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 *'''Adjust This Invoice''': See: [[Invoice:_Adjust_Premium_and_Commission_on_Existing_Invoices_in_Closed_GL_Periods#Adjust_an_Invoice_Using_Reconcile|Adjust an Invoice Using Reconcile]]
 *'''Export to Excel''': Creates and opens a Microsoft Excel spreadsheet of the currently displayed list of invoices.
-*{{#ev:youtube|sjqs-H2dBhU|300|right|Quick Tip: Quickly Hide Unpaid Invoices From Reconcile Reports}}'''Ignore This Invoice''': Ignored invoices are not paid when [[#Step 1: Mark Invoices To pay|selecting "pay all" options]].  After selecting invoices to ignore, optionally select the bottom checkbox to '''Hide invoices that are being ignored'''.
+*'''Ignore This Invoice''': Ignored invoices are not paid when [[#Step 1: Mark Invoices To pay|selecting "pay all" options]].  After selecting invoices to ignore, optionally select the bottom checkbox to '''Hide invoices that are being ignored'''.
 *'''Save And Exit''': Saves the pending reconcile as a reconcile in progress without posting any changes. See [[#Resume or Cancel a Reconcile in Progress|the section below to resume or cancel]] a saved reconcile in progress.
 *'''Window: Red X''': Exit without saving any changes.

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 Access to reconcile company payables requires the following security:
-*Other -> [[Security System]] -> AP -> Reconcile Payables -> View and Entry.
+*Setup-> [[Security System]] -> AP -> Reconcile Payables -> View and Entry.
-*Other -> [[Security System]] -> AP -> Check Transaction -> Entry.
+*Setup -> [[Security System]] -> AP -> Check Transaction -> Entry.
-*Other -> [[Security System]] -> Profiles -> Company -> View.
+*Setup -> [[Security System]] -> Profiles -> Company -> View.
 == Frequently Asked Questions (FAQ) ==

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 == Start a Company Payable Reconcile ==
-#Select '''AP -> Reconcile Payables'''. ''(To process company or [[Reconcile Producer Payables|producer payables]] '''in a batch''', see [[Reconcile Payables Batch]].)''
+#Select '''Company -> Reconcile Company Payables (Agency Bill)'''. ''(To process company or [[Reconcile Producer Payables|producer payables]] '''in a batch''', see [[Reconcile Payables Batch]].)''
 #Enter the [[Company Profile|Company Code]].
 #Select the [[:Category:Agency Bill|Agency Bill invoice]] '''Start Date''' and '''End Date'''.
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 The additional (optional) items below are available by selecting the '''Other''' button.
 ==== Change Default Date Range ====
-#Select '''AP -> Reconcile Payables'''.
+#Select '''Company -> Reconcile Company Payables (Agency Bill)'''.
 #Select '''Other -> Change Default Dates...'''.
 #:[[File:Ap-rec-changedefault.png]]
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 ==== Include a Department Filter ====
 The list of invoices can be limited by [[Department Profile|Department Code]], commonly used for agencies with multiple locations.
-−
-Select '''AP -> Reconcile Payables'''.  Next, select ''' Other -> Show Department Filter'''.
+Select '''Company -> Reconcile Company Payables (Agency Bill)'''.  Next, select ''' Other -> Show Department Filter'''.
 The department code entry field will display below the End Date.
@@ Line 120: / Line 120: @@
 == Resume or Cancel a Reconcile in Progress ==
 If a pending reconcile is saved, it can either be resumed exactly where the operator left off, or cancelled to start the reconcile process at the beginning.
-#Select '''AP -> Reconcile Payables'''.
+#Select '''Company -> Reconcile Company Payables (Agency Bill)'''.
 #Select '''Load a Reconcile in Progress'''.
 #Highlight the previously saved reconcile and select '''OK''' to resume, or '''Cancel This Item''' to remove the saved reconcile.
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 == Review Reconcile Archive (Completed) ==
 Previously processed reconciles can be viewed using the reconcile archive report, or by viewing the automatically generated .PDF from the '''Company Tab -> Attachments Band'''.
-#Select '''AP -> Reconcile Payables'''.
+#Select '''Company -> Reconcile Company Payables (Agency Bill)'''.
 #Select '''Other -> View Reconcile Archive...'''.
 #Select the previously processed reconcile from the list, and select '''Report''' or '''Excel''' for a spreadsheet
 #:[[File:Ap-rec-reccomp-viewarchive-completed.png]]

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 *Other -> [[Security System]] -> AP -> Check Transaction -> Entry.
 *Other -> [[Security System]] -> Profiles -> Company -> View.
 == Start a Company Payable Reconcile ==

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 #Select '''AP -> Reconcile Payables'''.
 #Select '''Other -> View Reconcile Archive...'''.
-#Select the previously processed reconcile from the list, and select '''Report'''.
+#Select the previously processed reconcile from the list, and select '''Report''' or '''Excel''' for a spreadsheet
 #:[[File:Ap-rec-reccomp-viewarchive-completed.png]]

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 <li>[[Adjust (disambiguation)#Invoice_Adjustment|Adjust Invoice]]</li>
 <li>[[Company Profile]]</li>
 <li>[[Reconcile Payables Batch]]</li>
 <li>[[Training 6: Accounting]]</li>

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 #:[[File:Ap-rec-reccomp-list-paydetails-transdetails.png]]
 #'''Optionally''' select '''Transfer Earned Commission''' to automatically transfer any earned commission between the [[Bank Profile|trust and operating bank accounts]]. ''(Do not select if paying beginning balance invoices)''.
-#:'''See: [[Bank Transfer#Setup Bank Transfer General Ledger Account|Setup bank transfer general ledger account]] select or create the [[General Ledger Profile|bank transfer GL profile]])'''.
+#:'''See: [[Bank Transfer#Setup Bank Transfer General Ledger Account|Setup bank transfer general ledger account]] or select the existing [[General Ledger Profile|bank transfer GL profile]])'''.
 #:[[File:Ap-rec-reccomp-list-paydetails-transdetails-selectearned.png]] [[File:Ap-rec-reccomp-list-paydetails-transdetails-earned.png]]
 #Select '''OK''' when finished.