View source for Direct Bill: Adjust Commission for Fees or Agency Bill Payable

[[Category:Download]][[Category:Direct Bill]][[Category:Journal Transaction]][[Category:Receivables]]
<table class="infobox" cellspacing="5" style="background-color: #FFFFFF; width:27em; text-align:left; border-spacing: 2px; line-height:1.5em;">
<tr>
    <td>[[File:Ic_info_black_24dp.png]] Required Software Version: [[:Category:Release Notes|March 2014]]</td>
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<tr style="background-color: #bdbdbd; text-align: center; font-weight:bold;">
    <td>Related Pages</td>
</tr>
<tr> 
<td>
<ul>
<li>[[Direct Bill: Commission Statement Processing]]</li>
<li>[[Commission Download]]</li>
<li>[[Commission Builder]]</li>
<li>[[Adjust_(disambiguation)#Invoice_Adjustment|Invoice Adjustment]]</li>
</ul>
</td>
</tr>

<tr style="background-color: #d3d3d3; text-align: center; ">
    <td>Related Categories</td>
</tr>

<tr>
<td>
<ul>
<li>[[:Category:Download|Download]]</li>
<li>[[:Category:Receivables|Receivables]]</li>
<li>[[:Category:Direct Bill|Direct Bill]]</li>
<li>[[:Category:Journal Transaction|Journal Transaction]]</li>
</ul>
</td>
</tr>
</table>
Adjustments to a direct bill statement can include a reduction for MVR expense, 2110 Agency Bill payable for combined statements, or other fees charged by the company.

Adjustments can now be made to direct bill commission within Commission Download or Commission Builder.  

If your office has not been updated, or if you do not use download, [[#Adjust Direct Bill Commission Using Reconcile Receivables|skip to adjust direct bill commision using reconcile receivables]].
== Adjust Direct Bill Commission Using Download ==
Creating adjustments requires '''[[Security System]]: G/L -> Journal Transaction -> Entry'''.
=== Setup Download Options - Commission Adjustments ===
Adjustments created within [[Commission Download]] create [[:Category:Journal Transaction|journal transactions]] attached to invoices that are saved to single-day policies.  The single-day policies are defined by the options configured below.
#Select '''Company -> Download'''
#Select '''Options'''.
#Select the '''Commissions Adjustments''' tab. 
#Enter the '''Client, Department, Class Code, Transaction, and Producer''' assigned to the single-day adjustment policies. 
#:Example: ''(Note: It is recommended that a new client record be created for the adjustments, configured as type Prospect)''
#:[[File:downloadoptions-commissionadjustments.png]]
#Select '''Ok''' when finished.

=== Add An Adjustment Using Download ===
#Select '''Company -> Download'''.
#Select the '''Pending Tab'''.
#Right-Click on the pending download and select '''Edit Details'''.
#Select '''Edit Details''' to open the payment details. 
#Verify '''Create A New Cash Transaction''' is selected and select '''Adjust Commission Received...'''. ''(The option will not be available until the [[#Setup Download Options - Commission Adjustments|new commission adjustment download settings]] are configured.)''
#:[[File:commissiondownload-editcash-adjustcommission.png]]
#Select '''Adjust payment received from company''' and enter the '''Adjusted Payment Amount'''.  The adjustment amount will be automatically calculated.
#Enter the '''Offset GL'''. ''(Example: MVR Expense, or 2110 to reduce the amount of commission for an Agency Bill payable.)''
#:[[File:commissiondownload-editcash-adjustcommission-mvr.png]]
#Multiple adjustments can be created for a single commission statement.  Select '''Number of Adjustments''' to enter multiple items.  
#:[[File:commissiondownload-editcash-adjustcommission-two-2110.png]]
#:If multiple adjustments are set, the last adjustment amount is automatically calculated, while the first adjustment amounts are specified by the operator.
#Select '''Ok''' when finished.

When the commission download is processed, any adjustments will create journal transactions attached to invoices saved to the client configured in [[#Setup Download Options - Commission Adjustments|Download Options]].

=== Process Adjustments Sent As Commission Line Items ===
Some carriers may send commission adjustments as line items with a commission download.  The commission adjustments typically reference a dummy policy number, and modify the total commission for the statement.

[[File:Download-commission-cmpadjustment.png]]

Follow the steps below to properly remove the adjustment line items, and enter the adjustment with the payment screen.
#Select '''Company''' -> '''Download'''. 
#Select the '''Pending''' tab. 
#'''Right-Click''' on the pending download and select '''Convert to Commission Builder'''. 
#'''Right-Click''' on the pending download and select '''Edit Details'''. 
#Scroll down to the adjustment line and '''double-click''' to open the line details. 
#Document the adjustment amount within the '''Agency Commission''' field.  (From Example: $-120.00)
#:[[File:Download-commission-editlineamount.png]]
#Edit the '''Agency Commission''' to '''$0.00'''.  Select the '''Action''' tab and select '''Leave payment on account'''. 
#:[[File:Download-commission-leavyonaccount.png]]
#Select '''OK''' to close the line details.   Repeat the process for any other adjustment lines.
#Select '''Payment'''. 
#Edit the '''Commission''' value adding the total commission adjustment removed earlier back to the total.  (From Example: $10,590.80 + $120.00 = $10,710.80)
#:[[File:Download-commission-payment-cmadjust.png]]
#Select '''Adjust Commission Received...''' and [[#Add An Adjustment Using Download|re-enter the adjustment using the instructions above]].

== Adjust Direct Bill Commission Using Reconcile Receivables ==
If the option to [[#Adjust Direct Bill Commission Using Download|adjust direct bill commission]] is not available within Commission Download/Builder, follow the steps below.
#Open the commission download/builder details.
#Select '''Edit Details….'''
#Select '''Do Not Make or Use cash'''.
#Select '''Ok'''.
#Release and process the download.

After the invoices have been created, one of the invoices will need to be adjusted. 
#Open any invoice in Express Billing. 
#Double-click on the invoice line to open the invoice detail screen.
#Select the '''Adjust''' button in the lower right-hand corner.
#Select '''Adjust With A New Journal'''.
#Select the '''Company''' check-box.
#Enter the fee amount as a credit in the amount field. ''(Example: MVR fee of 10.00, enter -10.00.)''
#Enter the '''Offset GL''' for the fee expense. ''(To see a listing of available general accounts, left click "Must Enter GL Account")''.
#Enter a '''Description''' line.
#Select '''Accept''', exit the invoice detail screen, and exit Express Billing.
#Process reconcile company receivables normally which will now include the adjustment amount.