Talk:Process Daily Cash Deposits With Cash On-Hand Account

How do I process daily deposits into multiple bank accounts?

All of the payments received at our office are not deposited into the same bank account.

When a client payment is received, the CSR knows, based on the type of business, which of the three bank accounts the money will be deposited into.

How do I enter the transactions into Agency Systems, and still use the bank deposit wizard for each of the accounts?

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Answer

The process for doing daily bank deposits works well for this if you create an additional "on hand" bank code for each of the actual banks.

If your bank codes are:

• 101 - Operating
• 102 - Trust
• 103 - Sweep Account

then create three new banks

• 201 - On Hand - Operating
• 202 - On Hand - Trust
• 203 - On Hand - Sweeps

Set the "Default Bank for Cash" in the Agency Profile to "blank". That will mean a code does not default in a code, but it will minimize errors from the operator accepting the default code without thinking which to use. If they have to type it in, they will have to think and choose the correct one. If a deposit does get to the wrong bank, you can use the Bank Transfer function to move it to the correct bank.