Invoice: Create An Invoice

Related Pages

Direct Bill: Commission Statement Processing Express Billing Invoice: Adjust An Invoice Invoice: Delete An Invoice Training 6: Accounting

Related Categories

Agency Bill Direct Bill

Invoices create the policy related receivable and payable amounts for clients, companies, and producers. An invoice transaction can be configured as either Agency Bill, or Direct Bill.

Any invoice can be created using the Express Billing interface, however most Direct Bill invoices are created through either Commission Builder or Commission Download during the monthly direct bill commission statement process.

There are two additional specialized invoice types: Agency Fees, and Late Charges.

Non-Policy Related invoices are paid using through Vendor Payables, not the process documented below.

Create An Invoice - Other Methods or Types

• Convert from Submission Or Quote: Invoices attached to quotes do not affect the general ledger. Quote invoices are entered using the same interface detailed below. The quote invoice will be converted to a regular invoice when the quote is converted to a policy.
• Download: Any invoice can be created using the Express Billing interface, however most Direct Bill invoices are created through either Commission Builder or Commission Download during the monthly direct bill commission statement process.
• Invoice Wizard: Invoice: Create An Invoice - Invoice Wizard
• Installment Billing: Invoice: Create An Invoice - Installment Billing
• Premium Finance: Invoice: Create An Invoice - Premium Finance

Create An Invoice - Regular Invoice Using Express Billing

Transaction Not Invoiced

Transaction Already Invoiced

Before you begin, the policy must be entered in the system. All invoice transactions as saved to a policy, specifically to a policy sequence (policy transaction). Each time a policy change occurs, a new policy sequence is added to record the change. For example, when a policy is endorsed, an endorsement transaction is added to the existing policy; when a policy is renewed, a renewal transaction is added to the existing policy.

1. Load the client on one of the four client tabs.
2. Select the Policy Number from the Active Policies band.
3. Select Create Item -> Invoice. This will open Express Billing.

   The policy sequence cannot be invoiced if an invoice already exists for that sequence. If the policy sequence is already invoiced, first create a new policy sequence. (See images on right.)

4. Verify the Bill Method as either Agency Bill or Direct Bill. (To change the default for the policy company see the Company Profile)
5. Choose the correct Invoice Date.
6. Select Next to create the first invoice line.
7. Enter the Premium Amount. (For values greater than 999, the comma is not required)
8. Verify or change any of the default values. The transaction, class, company, department and producer will all default from the policy.
9. Enter the Agency Commission if the default is not correct. (The Agency Commission will default from the Company Profile.)
10. Enter a short Description which will display on the printed invoiced.
11. Select Next to add an additional invoice line, such as a fee or tax.

    If additional lines are created, repeat the steps above for each line.

12. Select Finish when done, then Save to finalize the invoice.
13. Select Print or Email as desired.