Difference between revisions of "Fax Integration"

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Batch Send is a powerful feature that allows you to group [[:Category:Memo Writer|Memos]], [[:Category:Forms|ACORD Forms]], and other [[Attachment Integration|Attachments]] together. The selected items can be [[Batch_Send#Batch_Send_Actions|sent in batch to the printer, fax printer, output as a .PDF, published to MyInsuranceDashboard, or sent as an attachment in an email message]].
 
Batch Send is a powerful feature that allows you to group [[:Category:Memo Writer|Memos]], [[:Category:Forms|ACORD Forms]], and other [[Attachment Integration|Attachments]] together. The selected items can be [[Batch_Send#Batch_Send_Actions|sent in batch to the printer, fax printer, output as a .PDF, published to MyInsuranceDashboard, or sent as an attachment in an email message]].
  
The fax action within batch send [[Batch_Send#Batch_Send_Memos_and_ACORD_forms_to_Fax|can include a fax cover page with the document package]].
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:[[File:Batchsend-topmenu.png]]
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The [[Batch_Send#Create_Fax_Package|fax action within batch send]] can [[Batch_Send#Create_Fax_Cover_Page|include a fax cover page]] with the document package.
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:[[File:Batchsend-fax.png]]
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See [[Batch_Send#Create_Fax_Package|Batch Send]] for more information.

Revision as of 20:59, 18 January 2016

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Newton by Agency Systems can send faxes using an existing fax printer, or through email if the agency uses an e-fax service such as Metrofax, or Myfax.

Batchsend-emailorfax.png

Method 1: Fax Printer

Many offices already have existing fax machines that are configured as printers on their workstations. When a document is sent to the fax printer, the installed third-party printing software prompts the user to enter the fax number. Using this method, any program can send printable items to the fax machine including Newton.

Method 2: E-Fax

E-fax services work by signing up for an account with a third-party provider, then emailing a document to the fax service including the recipient’s fax number. The fax service converts the attachment into a fax, and sends it on your behalf.

For Example
Client fax number = 979-846-3370
E-fax service = Metrofax
Email Address = 9798463370@metrofax.com

The e-fax address can be entered into Newton as a “Fax contact”, either on the client or company. Sending a document using an e-fax service would simply require selecting the existing fax contact, or entering in the number on the compose email window.

Batchsend-email-compose.png

Batch Send

Regardless of the method used to send the faxes, the faxable documents can be produced with a single feature within Newton called Batch Send.

Batch Send is a powerful feature that allows you to group Memos, ACORD Forms, and other Attachments together. The selected items can be sent in batch to the printer, fax printer, output as a .PDF, published to MyInsuranceDashboard, or sent as an attachment in an email message.

Batchsend-topmenu.png

The fax action within batch send can include a fax cover page with the document package.

Batchsend-fax.png

See Batch Send for more information.