Cash Payment Fee Wizard

The cash payment fee wizard allows the operator to easily add multiple fees while taking a direct payment. Multiple user-defined templates can be used for the same transaction creating a quick-and-easy process, with the complex adjustments automated in the background.

Payment Fee Wizard Templates

Access to the payment fee setup screen requires the operator to have Security System -> AR -> Late Charge Setups -> Read & Entry access.

The available fee profiles are configured by selecting Profiles -> Payment Fee Setup.

Create A New Fee Wizard Template For Commission

1. Select Add.
2. Enter a Fee Name.
3. Select the fee invoice line Transaction code. (Select Profiles -> Transaction to create a new code)
4. Select the fee invoice line Class code. (Select Profiles -> Class to create a new code)
5. Select the Fee Type as either Commission.

   Commission: Records the entire receivable as GL 4110 (Agency Bill income). A portion of the invoice can be optionally split with a producer and/or sub-producer. The income can be optionally moved to a separate GL account.

6. Enter a Default Fee amount. If Editable is selected, the amount can be altered when a fee is entered.
7. The Producer code will default to the current policy producer unless a specific code is selected. Enter a producer commission percentage if desired.
8. The Sub Producer code will default to the current policy sub-producer unless a specific code is selected. Enter a sub-producer commission percentage if desired.
9. Select Save -> Exit.

To automatically move the income from 4110 to another GL account, select Offset GL to specify the account.

Create A New Fee Wizard Template For Expense

1. Select Add.
2. Enter a Fee Name.
3. Select the fee invoice line Transaction code. (Select Profiles -> Transaction to create a new code)
4. Select the fee invoice line Class code. (Select Profiles -> Class to create a new code)
5. Select the Fee Type Expense.

   Expense: Automatically moves the entire fee amount from 4110 (Agency Bill Income) to a user-specified offset GL.

6. Enter a Default Fee amount. If Editable is selected, the amount can be altered when a fee is entered.
7. Select the Offset Gl where the Agency Bill Income (4110) balance will be offset.
8. Select Save -> Exit.

Edit or Delete an Existing Fee Wizard Template

Select Profiles -> Payment Fee Setup.

To edit an existing template, select the fee name from the drop-down to make changes.

To delete an existing template, select the fee name from the drop-down and select Delete.

How To Add A Fee To A Cash Payment

1. The new cash payment fee wizard can be accessed from any of the Attach Payment screens including:
   • Policy Express -> Create Item -> Payment
   • Basic Tab -> Active Policies Band -> Right-Click -> Attach Payment
   • Account Tab -> Right-Click -> Attach Payment
   • Express Billing -> Payments -> Attach Cash -> Create New Client Cash Receipt
2. Select Fees.
3. Enter the customer's check # or select F2 for cash.
4. Enter the policy premium payment Amount.
5. Select the policy Transaction code. (Typically FEE). The previously selected code will be automatically loaded.
6. Select the desired Fee Types.
7. Edit the fee amount for each if desired or available.
8. The total fee amount and total receivable will be displayed.
9. Select the desired Print Items, and select Ok.