Difference between revisions of "Cash Payment Fee Wizard"

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(replaced commission with income)
m (updated 'policy express' with 'policy dashboard')
 
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[[Category:Cash]]
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[[Category:Cash]][[Category:Profiles]][[Category:Receivables]]
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<table class="infobox" cellspacing="5" style="background-color: #FFFFFF; width:27em; text-align:left; border-spacing: 2px; line-height:1.5em;">
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<tr style="background-color: #bdbdbd; text-align: center; font-weight:bold;">
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    <td>Related Pages</td>
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</tr>
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<tr>
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<td>
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<ul>
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<li>[[Agency Fee Wizard]]</li>
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<li>[[Training 6: Accounting]]</li>
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</ul>
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</td>
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</tr>
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<tr style="background-color: #d3d3d3; text-align: center; ">
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    <td>Related Categories</td>
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</tr>
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<tr>
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<td>
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<ul>
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<li>[[:Category:Cash|Cash]]</li>
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<li>[[:Category:Profiles|Profiles]]</li>
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<li>[[:Category:Receivables|Receivables]]</li>
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</ul>
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</td>
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</tr>
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</table>
 
The cash payment fee wizard allows the operator to easily add multiple fees while taking a payment. Multiple user-defined templates can be used for the same transaction creating a quick-and-easy process, with the complex adjustments automated in the background.
 
The cash payment fee wizard allows the operator to easily add multiple fees while taking a payment. Multiple user-defined templates can be used for the same transaction creating a quick-and-easy process, with the complex adjustments automated in the background.
 
== Payment Fee Wizard Templates ==
 
== Payment Fee Wizard Templates ==
Access to the payment fee setup screen requires the operator to have '''Security System -> AR -> Late Charge Setups -> Read & Entry''' access.
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Access to the payment fee setup screen requires the operator to have '''[[Security System]] -> AR -> Late Charge Setups -> Read & Entry''' access.
  
The available fee profiles are configured by selecting '''Profiles -> Payment Fee Setup'''.  
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The available fee profiles are configured by selecting '''Setup -> Other -> Payment Fee Setup'''.  
  
[[File:profiles-cashfee-empty.png]]
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[[File:setup-other-cashfee-empty.png]]
 
=== Create A New Fee Wizard Template For Income ===
 
=== Create A New Fee Wizard Template For Income ===
#Select '''Add'''.
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#Select '''Create New'''.
 
#Enter a Fee Name.  
 
#Enter a Fee Name.  
#Select the fee invoice line '''Transaction''' code. ''(Select Profiles -> Transaction to create a new code)''
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#Select the fee invoice line '''Transaction''' code. ''(Select Setup -> Transaction to create a new code)''
#Select the fee invoice line '''Class''' code. ''(Select Profiles -> Class to create a new code)''
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#Select the fee invoice line '''Class''' code. ''(Select Setup -> Class to create a new code)''
 
#Select the '''Fee Type''' as Income.
 
#Select the '''Fee Type''' as Income.
 
#:'''Income''': Records the entire receivable as GL 4110 (Agency Bill income).  A portion of the invoice can be optionally split with a producer and/or sub-producer.  The income can be optionally moved to a separate GL account.  
 
#:'''Income''': Records the entire receivable as GL 4110 (Agency Bill income).  A portion of the invoice can be optionally split with a producer and/or sub-producer.  The income can be optionally moved to a separate GL account.  
Line 18: Line 46:
 
#The '''Sub Producer''' code will default to the current policy sub-producer unless a specific code is selected.  Enter a sub-producer commission percentage if desired.
 
#The '''Sub Producer''' code will default to the current policy sub-producer unless a specific code is selected.  Enter a sub-producer commission percentage if desired.
 
#Select '''Save -> Exit'''.
 
#Select '''Save -> Exit'''.
[[File:profiles-cashfee-cm-ppf-noteditable.png]]
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[[File:setup-other-cashfee-cm-ppf-noteditable.png]]
  
 
To automatically move the income from 4110 to another GL account, select '''Offset GL''' to specify the account.
 
To automatically move the income from 4110 to another GL account, select '''Offset GL''' to specify the account.
  
 
=== Create A New Fee Wizard Template For Expense ===
 
=== Create A New Fee Wizard Template For Expense ===
#Select '''Add'''.
+
#Select '''Create New'''.
 
#Enter a Fee Name.  
 
#Enter a Fee Name.  
#Select the fee invoice line '''Transaction''' code. ''(Select Profiles -> Transaction to create a new code)''
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#Select the fee invoice line '''Transaction''' code. ''(Select Setup -> Transaction to create a new code)''
#Select the fee invoice line '''Class''' code. ''(Select Profiles -> Class to create a new code)''
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#Select the fee invoice line '''Class''' code. ''(Select Setup -> Class to create a new code)''
 
#Select the '''Fee Type''' Expense.  
 
#Select the '''Fee Type''' Expense.  
 
#:'''Expense''': Automatically moves the entire fee amount from 4110 (Agency Bill Income) to a user-specified offset GL.
 
#:'''Expense''': Automatically moves the entire fee amount from 4110 (Agency Bill Income) to a user-specified offset GL.
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#Select the '''Offset GL''' where the Agency Bill Income (4110) balance will be offset.  
 
#Select the '''Offset GL''' where the Agency Bill Income (4110) balance will be offset.  
 
#Select '''Save -> Exit'''.
 
#Select '''Save -> Exit'''.
[[File:Profiles-cashfee-exp-bnk-noteditable.png]]
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[[File:Setup-other-cashfee-exp-bnk-noteditable.png]]
  
 
=== Edit or Delete an Existing Fee Wizard Template ===
 
=== Edit or Delete an Existing Fee Wizard Template ===
Select '''Profiles -> Payment Fee Setup'''.
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Select '''Setup -> Other -> Payment Fee Setup'''.
  
 
To edit an existing template, select the fee name from the drop-down to make changes.  
 
To edit an existing template, select the fee name from the drop-down to make changes.  
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== How To Add A Fee To A Cash Payment ==
 
== How To Add A Fee To A Cash Payment ==
 
#The new cash payment fee wizard can be accessed from any of the Attach Payment screens including:
 
#The new cash payment fee wizard can be accessed from any of the Attach Payment screens including:
#*Policy Express -> Create Item -> Payment
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#*Policy Dashboard -> Create Item -> Client Payment
#*Basic Tab -> Active Policies Band -> Right-Click -> Attach Payment
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#*Client Dashboard -> Policies Band -> Right-Click -> Client Payment
#*Account Tab -> Right-Click -> Attach Payment
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#*Accounting Tab -> Right-Click -> Attach Cash
#*Express Billing -> Payments -> Attach Cash -> Create New Client Cash Receipt
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#*Policy & Billing -> Invoice -> Payment -> Client Payment ''(Optionally, select Create Client Payment on Policy & Billing)''
 
#Select '''Fees'''.
 
#Select '''Fees'''.
 
#Enter the customer's check # or select F2 for cash.  
 
#Enter the customer's check # or select F2 for cash.  
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#The total fee amount and total receivable will be displayed.  
 
#The total fee amount and total receivable will be displayed.  
 
#Select the desired '''Print Items''', and select '''Ok'''.
 
#Select the desired '''Print Items''', and select '''Ok'''.
[[File:Cashfee-entry.png]]
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[[File:client-cashfee-entry.png]]
  
 
== Example Fee Processing ==
 
== Example Fee Processing ==
 
=== Attach A Cash Transmittal to a 0.00 Invoice ===
 
=== Attach A Cash Transmittal to a 0.00 Invoice ===
It is very common for direct bill payments to be left on-account before a policy is invoiced.  The policy express -> payment option will only attach the transmittals to an invoice if it is attached to the current (last) sequence.  The majority of users leave the items on-account, since the accounting transactions offset to create a 0.00 balance.  
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It is very common for direct bill payments to be left on-account before a policy is invoiced.  The policy dashboard -> client payment option will only attach the transmittals to an invoice if it is attached to the current (last) sequence.  The majority of users leave the items on-account, since the accounting transactions offset to create a 0.00 balance.  
  
 
If your office prefers to always have the cash transmittals attached to an invoice, the new payment fee wizard can be used to create a 0.00 invoice on-the-fly.
 
If your office prefers to always have the cash transmittals attached to an invoice, the new payment fee wizard can be used to create a 0.00 invoice on-the-fly.
 
==== Cash Transmittal 0.00 Invoice Setup ====
 
==== Cash Transmittal 0.00 Invoice Setup ====
 
Create a class code for the 0.00 invoice.  
 
Create a class code for the 0.00 invoice.  
#Select '''Profiles -> Class'''.
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#Select '''Setup -> Class'''.
#Select '''Add'''.
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#Select '''Create New'''.
 
#Enter a 3 digit class code, and name. (''From Example: PAY - PAYMENT'')
 
#Enter a 3 digit class code, and name. (''From Example: PAY - PAYMENT'')
 
#Select <TAB> to populate the alpha code.
 
#Select <TAB> to populate the alpha code.
 
#Select Class Type Other.
 
#Select Class Type Other.
 
#Select '''Save''' then '''Exit'''.
 
#Select '''Save''' then '''Exit'''.
#:[[File:Profiles-class-new-pay.png]]
 
  
Create a [[#Create A New Fee Wizard For Income|payment fee wizard template]] to generate the 0.00 invoice.
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Create a [[#Create A New Fee Wizard Template For Income|payment fee wizard template]] to generate the 0.00 invoice.
#Select '''Profiles -> Payment Fee Setup'''.
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#Select '''Setup -> Other -> Payment Fee Setup'''.
#Select '''Add'''.
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#Select '''Create New'''.
 
#Enter a name to display in the fee wizard. (''From example: Direct Bill Payment'')
 
#Enter a name to display in the fee wizard. (''From example: Direct Bill Payment'')
#Select '''Transaction code: Fee'''. (''You could alternatively create a new transaction code under profiles -> Transaction if desired'')
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#Select '''Transaction code: Fee'''. (''You could alternatively create a new transaction code under Setup -> Transaction if desired'')
 
#Select '''Class -> PAY: PAYMENT'''.  
 
#Select '''Class -> PAY: PAYMENT'''.  
 
#Select the '''Editable''' check box.
 
#Select the '''Editable''' check box.
 
#Select '''Save''' then '''Exit'''.  
 
#Select '''Save''' then '''Exit'''.  
#:[[File:feesetup-0-payment.png]]
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#:[[File:client-feesetup-0-payment.png]]
  
 
==== Cash Transmittal 0.00 Invoice Processing ====
 
==== Cash Transmittal 0.00 Invoice Processing ====
 
#Load the policy on the client's basic tab.
 
#Load the policy on the client's basic tab.
#'''Right-Click''' on the policy number and select '''Attach Payment'''. (''Alternatively, open Policy Express and select Payment'')
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#'''Right-Click''' on the policy number and select '''Client Payment'''. (''Optionally, open the Policy Dashboard and select Create Item -> Client Payment'')
 
#Select '''Fees'''.
 
#Select '''Fees'''.
#:[[File:create-cash-fee-snip.png]]
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#:[[File:client-create-cash-fee.png]]
 
#Enter the amount for the transmittal payment.
 
#Enter the amount for the transmittal payment.
 
#Verify the Transaction code for the payment fee wizard is set to '''Fee'''. (''You only have to do this once per computer as it will be remembered for future fees.'')
 
#Verify the Transaction code for the payment fee wizard is set to '''Fee'''. (''You only have to do this once per computer as it will be remembered for future fees.'')
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#Select the desired items to automatically print.
 
#Select the desired items to automatically print.
 
#Select '''Ok'''.
 
#Select '''Ok'''.
#:[[File:payment-wiz-create-0-pay.png]]
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#:[[File:client-payment-wiz-create-0-pay.png]]

Latest revision as of 14:04, 17 April 2019

Related Pages
Related Categories

The cash payment fee wizard allows the operator to easily add multiple fees while taking a payment. Multiple user-defined templates can be used for the same transaction creating a quick-and-easy process, with the complex adjustments automated in the background.

Payment Fee Wizard Templates

Access to the payment fee setup screen requires the operator to have Security System -> AR -> Late Charge Setups -> Read & Entry access.

The available fee profiles are configured by selecting Setup -> Other -> Payment Fee Setup.

Setup-other-cashfee-empty.png

Create A New Fee Wizard Template For Income

  1. Select Create New.
  2. Enter a Fee Name.
  3. Select the fee invoice line Transaction code. (Select Setup -> Transaction to create a new code)
  4. Select the fee invoice line Class code. (Select Setup -> Class to create a new code)
  5. Select the Fee Type as Income.
    Income: Records the entire receivable as GL 4110 (Agency Bill income). A portion of the invoice can be optionally split with a producer and/or sub-producer. The income can be optionally moved to a separate GL account.
  6. Enter a Default Fee amount. If Editable is selected, the amount can be altered when a fee is entered.
  7. The Producer code will default to the current policy producer unless a specific code is selected. Enter a producer commission percentage if desired.
  8. The Sub Producer code will default to the current policy sub-producer unless a specific code is selected. Enter a sub-producer commission percentage if desired.
  9. Select Save -> Exit.

Setup-other-cashfee-cm-ppf-noteditable.png

To automatically move the income from 4110 to another GL account, select Offset GL to specify the account.

Create A New Fee Wizard Template For Expense

  1. Select Create New.
  2. Enter a Fee Name.
  3. Select the fee invoice line Transaction code. (Select Setup -> Transaction to create a new code)
  4. Select the fee invoice line Class code. (Select Setup -> Class to create a new code)
  5. Select the Fee Type Expense.
    Expense: Automatically moves the entire fee amount from 4110 (Agency Bill Income) to a user-specified offset GL.
  6. Enter a Default Fee amount. If Editable is selected, the amount can be altered when a fee is entered.
  7. Select the Offset GL where the Agency Bill Income (4110) balance will be offset.
  8. Select Save -> Exit.

Setup-other-cashfee-exp-bnk-noteditable.png

Edit or Delete an Existing Fee Wizard Template

Select Setup -> Other -> Payment Fee Setup.

To edit an existing template, select the fee name from the drop-down to make changes.

To delete an existing template, select the fee name from the drop-down and select Delete.

How To Add A Fee To A Cash Payment

  1. The new cash payment fee wizard can be accessed from any of the Attach Payment screens including:
    • Policy Dashboard -> Create Item -> Client Payment
    • Client Dashboard -> Policies Band -> Right-Click -> Client Payment
    • Accounting Tab -> Right-Click -> Attach Cash
    • Policy & Billing -> Invoice -> Payment -> Client Payment (Optionally, select Create Client Payment on Policy & Billing)
  2. Select Fees.
  3. Enter the customer's check # or select F2 for cash.
  4. Enter the policy premium payment Amount.
  5. Select the policy Transaction code. (Typically FEE). The previously selected code will be automatically loaded.
  6. Select the desired Fee Types.
  7. Edit the fee amount for each if desired or available.
  8. The total fee amount and total receivable will be displayed.
  9. Select the desired Print Items, and select Ok.

Client-cashfee-entry.png

Example Fee Processing

Attach A Cash Transmittal to a 0.00 Invoice

It is very common for direct bill payments to be left on-account before a policy is invoiced. The policy dashboard -> client payment option will only attach the transmittals to an invoice if it is attached to the current (last) sequence. The majority of users leave the items on-account, since the accounting transactions offset to create a 0.00 balance.

If your office prefers to always have the cash transmittals attached to an invoice, the new payment fee wizard can be used to create a 0.00 invoice on-the-fly.

Cash Transmittal 0.00 Invoice Setup

Create a class code for the 0.00 invoice.

  1. Select Setup -> Class.
  2. Select Create New.
  3. Enter a 3 digit class code, and name. (From Example: PAY - PAYMENT)
  4. Select <TAB> to populate the alpha code.
  5. Select Class Type Other.
  6. Select Save then Exit.

Create a payment fee wizard template to generate the 0.00 invoice.

  1. Select Setup -> Other -> Payment Fee Setup.
  2. Select Create New.
  3. Enter a name to display in the fee wizard. (From example: Direct Bill Payment)
  4. Select Transaction code: Fee. (You could alternatively create a new transaction code under Setup -> Transaction if desired)
  5. Select Class -> PAY: PAYMENT.
  6. Select the Editable check box.
  7. Select Save then Exit.
    Client-feesetup-0-payment.png

Cash Transmittal 0.00 Invoice Processing

  1. Load the policy on the client's basic tab.
  2. Right-Click on the policy number and select Client Payment. (Optionally, open the Policy Dashboard and select Create Item -> Client Payment)
  3. Select Fees.
    Client-create-cash-fee.png
  4. Enter the amount for the transmittal payment.
  5. Verify the Transaction code for the payment fee wizard is set to Fee. (You only have to do this once per computer as it will be remembered for future fees.)
  6. Select the Fee Type. (From Example: Direct Bill Payment)
  7. Select the desired items to automatically print.
  8. Select Ok.
    Client-payment-wiz-create-0-pay.png